United Nations Directories
for Electronic Data Interchange for
Administration, Commerce and Transport
UN/EDIFACT
| United Nations Directories for Electronic Data Interchange for Administration, Commerce and Transport UN/EDIFACT |
Message Type : COACSU Version : D Release : 23A Contr. Agency: UN Revision : 3 Date : 2023-07-21 SOURCE: TBG1 Supply Chain CONTENTS Commercial account summary message 0. INTRODUCTION 1. SCOPE 1.1 Functional definition 1.2 Field of application 1.3 Principles 2. REFERENCES 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions 4. MESSAGE DEFINITION 4.1 Segment clarification 4.1.1 Header section 4.1.2 Detail section 4.1.3 Summary section 4.2 Segment index (alphabetical sequence by tag) 4.3 Message structure 4.3.1 Segment table --------------------------------------------------------------------------- For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM General Introduction --------------------------------------------------------------------------- 0. INTRODUCTION This specification provides the definition of the Commercial account summary message (COACSU) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport. 1. SCOPE 1.1 Functional definition A commercial account summary message enables the transmission of commercial data concerning payments made and outstanding items on an account over a period of time. The message may be sent at specific agreed fixed intervals or on demand, and may be sent to and, or, from trading parties and, or, their authorised agents. 1.2 Field of application The Commercial account summary message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry. 1.3 Principles A commercial account summary may: - refer to invoices, credit notes, debit notes, or payments over a period of time. - refer to only one account, in one currency. - be initiated at any time by a party, depending upon agreement between the parties involved. - provide information on an account over a period of time. When the message is used in this way both payments made and amounts outstanding may be detailed. - may contain additional information for customs and/or statistical purposes/services. - be used as a reminder of payment due for the current accounting period. - be used as a request for payment of outstanding invoices and detail penalties for amounts outstanding from previous accounting periods. - be used in the reconciliation of accounts when detailing payments made. 2. REFERENCES See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1. 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2. 4. MESSAGE DEFINITION 4.1 Segment clarification This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements. The following guidelines and principles apply to the whole message and are intended to facilitate the understanding an implementation of the message: Where a choice of code or text is given only the code element should be used wherever possible. Conditional data that is not required in the message should not be included. Care must be taken that the segment qualifier in dependent segments do not conflict with the segment qualifier of the trigger segment of a group. Free text information within the message should be avoided as this inhibits automatic processing. It is only used when additional information that cannot be accommodated within the other segments is required. 4.1.1 Header section Information to be provided in the Header section: 00010 UNH, Message header A service segment starting and uniquely identifying a message. The message type code for the Commercial account summary message is COACSU. Note: Commercial account summary messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 COACSU 0052 D 0054 23A 0051 UN 00020 BGM, Beginning of message A segment by which the sender must uniquely identify the commercial account summary. 00030 DTM, Date/time/period A segment specifying the dates, and when relevant, the times related to the whole message. The segment must be specified at least once to specify the message date as allocated by the sender. 00040 ALI, Additional information A segment to provide additional information related to the complete commercial account summary. 00050 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 00060 Segment group 1: RFF-DTM A group of segments specifying references applicable to the complete commercial account summary message. 00070 RFF, Reference A segment for the inclusion of any references which are valid for the complete commercial account summary message. 00080 DTM, Date/time/period A segment specifying the date and where necessary the time of the reference. 00090 Segment group 2: NAD-FII-FTX-SG3-SG4 A group of segments identifying the parties involved in the transaction, financial information for the parties, and the contact points and numbers. 00100 NAD, Name and address A segment to identify a party name and address, either by coded identification or in clear form. It is recommended that where possible only the coded form of the party ID should be specified e.g. the Buyer and Seller are known to each other, thus only the coded ID is required. 00110 FII, Financial institution information A segment to specify the financial institution details of the identified party. 00120 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 00130 Segment group 3: RFF-DTM A group of segments for specifying any references relating to the identified party. 00140 RFF, Reference A segment for the inclusion of any references related to the current party. 00150 DTM, Date/time/period A segment specifying the date and where necessary the time of the reference. 00160 Segment group 4: CTA-COM A group of segments identifying the contact person or department for a trading party and specifying the communication channel and number. 00170 CTA, Contact information A segment to identify a person or department and their function, to whom communications should be directed. 00180 COM, Communication contact A segment specifying the communication channel and number for the specified contact. 00190 Segment group 5: CUX-DTM A group of segments specifying the currencies and related dates/periods valid for the whole commercial account summary. Currency data may be omitted in national applications but will be required for international transactions. 00200 CUX, Currencies A segment identifying the currencies required in the commercial account summary. A rate of exchange may be given to convert a reference currency into a target currency. 00210 DTM, Date/time/period A segment specifying the date/time/period related to the rate of exchange. 00220 Segment group 6: PYT-MOA-PCD-DTM-FII-PAI A group of segments specifying the payment and penalty terms for the commercial account summary message. 00230 PYT, Payment terms A segment identifying the payment terms and date/time basis. 00240 MOA, Monetary amount A segment specifying amounts related to payment discount penalties or instalments. 00250 PCD, Percentage details A segment specifying the discount, interest, penalty as well as instalment percentages. 00260 DTM, Date/time/period This segment giving the specific date and/or time, or period, if needed, of any payments, discounts or instalments. 00270 FII, Financial institution information A segment for identifying financial institution information relevant to the current payment terms. 00280 PAI, Payment instructions A segment detailing the instructions for payment for amounts specified in the message. 4.1.2 Detail section Information to be provided in the Detail section: 00290 Segment group 7: DOC-DTM-SG8-SG10 A group of segments identifying documents and their numbers, e.g. invoices or credit notes to which the commercial account summary refers. The group may contain details of the monetary values associated with the documents and any relevant dates. There must be at least one occurrence of this group within the commercial account summary message. 00300 DOC, Document/message details A segment identifying a specific document and its number, e.g. invoice, credit note or remittance advice for which commercial account summary information is being provided. 00310 DTM, Date/time/period A segment to specify dates related to the document and to indicate any other relevant dates applicable, e.g. due date or tax point date. 00320 Segment group 8: NAD-SG9 A group of segments to identify parties and any associated references related to the current document. 00330 NAD, Name and address A segment to identify a party related to the current document. 00340 Segment group 9: RFF-DTM A group of segments for specifying any references relating to the party. 00350 RFF, Reference A segment for the inclusion of any references related to the current party. 00360 DTM, Date/time/period A segment specifying the date and where necessary the time of the reference. 00370 Segment group 10: MOA-TAX-DTM-PAI-PYT-STS-SG11 A group of segments providing total monetary values, tax information, date and or time, and or period information, and adjustment details for the currently referenced document. 00380 MOA, Monetary amount A segment to specify amounts related to the currently referenced document, e.g. amount due, discount amount, payment amount. 00390 TAX, Duty/tax/fee details A segment specifying a tax type, category and rate or exemption, relating to the monetary amount detailed for the currently identified document. 00400 DTM, Date/time/period A segment for specifying dates and where necessary the time or periods related to the current monetary value. 00410 PAI, Payment instructions A segment requesting or confirming conditions of payment, guarantee and method of payment. 00420 PYT, Payment terms A segment identifying the payment terms and date/time basis. 00430 STS, Status A segment indicating the status of a payment. 00440 Segment group 11: AJT-MOA-RFF-FTX A group of segments providing adjustment details related to the monetary value for the currently referenced document. 00450 AJT, Adjustment details A segment for identifying the reason for an adjustment. 00460 MOA, Monetary amount A segment to specify adjustment amounts. 00470 RFF, Reference A segment for the inclusion of any references related to the adjustment details. 00480 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed about the adjustments. 4.1.3 Summary section Information to be provided in the Summary section: 00490 UNS, Section control A service segment separating the detail section of the message from the summary section. 00500 Segment group 12: MOA-QTY-TAX-DTM A group of segments specifying the total amounts, tax information, and any pertinent dates for the complete commercial account summary. 00510 MOA, Monetary amount A segment to specify the total amounts related to the entire message. Values contained in here could be total amounts paid, total amount due or total amount overdue. 00520 QTY, Quantity A segment to indicate the number of invoices related to the total amount. 00530 TAX, Duty/tax/fee details This segment is used to indicate the rate of tax or duty applicable to the amount specified. 00540 DTM, Date/time/period This segment is used to indicate any dates related to the total amount specified. 00550 CNT, Control total A segment to provide message control totals. 00560 UNT, Message trailer A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message. 4.2 Segment index (alphabetical sequence by tag) AJT Adjustment details ALI Additional information BGM Beginning of message CNT Control total COM Communication contact CTA Contact information CUX Currencies DOC Document/message details DTM Date/time/period FII Financial institution information FTX Free text MOA Monetary amount NAD Name and address PAI Payment instructions PCD Percentage details PYT Payment terms QTY Quantity RFF Reference STS Status TAX Duty/tax/fee details UNH Message header UNS Section control UNT Message trailer
4.3 Message structure 4.3.1 Segment table Pos Tag Name S R HEADER SECTION 00010 UNH Message header M 1 00020 BGM Beginning of message M 1 00030 DTM Date/time/period M 9 00040 ALI Additional information C 9 00050 FTX Free text C 99 00060 ---- Segment group 1 ------------------ C 9----------------+ 00070 RFF Reference M 1 | 00080 DTM Date/time/period C 9----------------+ 00090 ---- Segment group 2 ------------------ C 99---------------+ 00100 NAD Name and address M 1 | 00110 FII Financial institution information C 9 | 00120 FTX Free text C 99 | | 00130 ---- Segment group 3 ------------------ C 9---------------+| 00140 RFF Reference M 1 || 00150 DTM Date/time/period C 9---------------+| | 00160 ---- Segment group 4 ------------------ C 9---------------+| 00170 CTA Contact information M 1 || 00180 COM Communication contact C 9---------------++ 00190 ---- Segment group 5 ------------------ C 9----------------+ 00200 CUX Currencies M 1 | 00210 DTM Date/time/period C 9----------------+ 00220 ---- Segment group 6 ------------------ C 9----------------+ 00230 PYT Payment terms M 1 | 00240 MOA Monetary amount C 9 | 00250 PCD Percentage details C 9 | 00260 DTM Date/time/period C 9 | 00270 FII Financial institution information C 1 | 00280 PAI Payment instructions C 9----------------+ DETAIL SECTION 00290 ---- Segment group 7 ------------------ C 99999------------+ 00300 DOC Document/message details M 1 | 00310 DTM Date/time/period C 9 | | 00320 ---- Segment group 8 ------------------ C 9---------------+| 00330 NAD Name and address M 1 || || 00340 ---- Segment group 9 ------------------ C 99-------------+|| 00350 RFF Reference M 1 ||| 00360 DTM Date/time/period C 9--------------++| | 00370 ---- Segment group 10 ------------------ C 99--------------+| 00380 MOA Monetary amount M 1 || 00390 TAX Duty/tax/fee details C 9 || 00400 DTM Date/time/period C 9 || 00410 PAI Payment instructions C 1 || 00420 PYT Payment terms C 1 || 00430 STS Status C 9 || || 00440 ---- Segment group 11 ------------------ C 9--------------+|| 00450 AJT Adjustment details M 1 ||| 00460 MOA Monetary amount M 1 ||| 00470 RFF Reference C 1 ||| 00480 FTX Free text C 9--------------+++ SUMMARY SECTION 00490 UNS Section control M 1 00500 ---- Segment group 12 ------------------ C 99---------------+ 00510 MOA Monetary amount M 1 | 00520 QTY Quantity C 1 | 00530 TAX Duty/tax/fee details C 9 | 00540 DTM Date/time/period C 9----------------+ 00550 CNT Control total C 1 00560 UNT Message trailer M 1