United Nations Directories
for Electronic Data Interchange for
Administration, Commerce and Transport
UN/EDIFACT
| United Nations Directories for Electronic Data Interchange for Administration, Commerce and Transport UN/EDIFACT |
Message Type : COLREQ Version : D Release : 23A Contr. Agency: UN Revision : 2 Date : 2023-07-21 SOURCE: TBG5 Finance CONTENTS Request for a documentary collection message 0. INTRODUCTION 1. SCOPE 1.1 Functional definition 1.2 Field of application 1.3 Principles 2. REFERENCES 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions 4. MESSAGE DEFINITION 4.1 Segment clarification 4.2 Segment index (alphabetical sequence by tag) 4.3 Message structure 4.3.1 Segment table --------------------------------------------------------------------------- For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM General Introduction --------------------------------------------------------------------------- 0. INTRODUCTION This specification provides the definition of the Request for a documentary collection message (COLREQ) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport. 1. SCOPE 1.1 Functional definition The message is sent by the Principal to the Remitting Bank and is used to request the Remitting Bank to initiate a Documentary Collection order, or to inform the Remitting Bank that the Principal has initiated a direct documentary collection order. 1.2 Field of application The Request for a documentary collection message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry. 1.3 Principles Unless otherwise specified, the documentary collection is issued subject to the Uniform Customs and Practices for Documentary Credits, International Chamber of Commerce, Paris, France, which are in effect on the date of issue. 2. REFERENCES See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1. 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2. 4. MESSAGE DEFINITION 4.1 Segment clarification This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements. The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message: - Where a choice of code or text is given only the code element should be used whenever possible. - Data that is not necessary to meet the functional requirements of the message should not be included. - Free text information within the message should be avoided as this inhibits automatic processing. 00010 UNH, Message header A service segment starting and uniquely identifying a message. The message type code for the Request for a documentary collection message is COLREQ. Note: Request for a documentary collection messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 COLREQ 0052 D 0054 23A 0051 UN 00020 BGM, Beginning of message A segment by means of which the sender must uniquely identify the COLREQ message using its type and number and when necessary its function. 00030 DTM, Date/time/period A segment specifying the date and/or time the message is created. 00040 FCA, Financial charges allocation A segment specifying the allocation of charges. 00050 DOC, Document/message details A segment specifying the documents attached to the documentary collection. It may also specify, where necessary, the number of copies and/or originals of document. 00060 INP, Parties and instruction A segment specifying special collection instructions (e.g. protest or non protest instructions) in coded form. 00070 FTX, Free text A segment with free text information used for the description of goods or services and when additional information is needed but cannot be accommodated within other segments. 00080 Segment group 1: FII-RFF-CTA-COM A group of segments identifying the financial institutions and account numbers involved in the documentary collection, their functions and notification references. 00090 FII, Financial institution information A segment identifying the financial institution(s) associated with the documentary collection, in coded or uncoded form, their functions and account numbers involved. 00100 RFF, Reference A segment specifying reference numbers of parties specified in the leading FII segment. 00110 CTA, Contact information A segment identifying a person or a department for the party specified in the leading FII segment to whom communication should be directed. 00120 COM, Communication contact A segment identifying communication type(s) and number(s) of person(s) or department(s) specified in the associated CTA segment. 00130 Segment group 2: NAD-RFF-CTA-COM A group of segments identifying the name and address of each non- financial party involved in the transaction, their functions and notification references. 00140 NAD, Name and address A segment identifying names and addresses of the parties associated with the documentary collection, in coded or uncoded form, and their functions. 00150 RFF, Reference A segment specifying reference numbers of parties specified in the leading NAD segment. 00160 CTA, Contact information A segment identifying a person or a department for the party specified in the leading NAD segment to whom communication should be directed. 00170 COM, Communication contact A segment identifying communication type(s) and number(s) of person(s) or department(s) specified in the associated CTA segment. 00180 Segment group 3: PYT-DTM-FTX A group of segments specifying how the maturity date for payment and/or acceptance of the collection order is to be determined and, if applicable, a specific maturity date. 00190 PYT, Payment terms A segment specifying how the maturity date for payment and/or acceptance of the collection order is to be determined in coded form. 00200 DTM, Date/time/period A segment specifying, when necessary, a specific maturity date. 00210 FTX, Free text A segment specifying how the maturity date for payment and/or acceptance of the collection order is to be determined in free text form. 00220 Segment group 4: MOA-FTX A group of segments specifying the amount and currency of the documentary collection and, if applicable, any additional amounts covered under the documentary collection. It may also specify details, if applicable, about additional amount(s) to be collected and/or deducted (e.g. interest). 00230 MOA, Monetary amount A segment specifying the amount and currency of the documentary collection and, if applicable, any additional amounts to be collected an/or deducted under the documentary collection. Specification of the documentary collection amount is mandatory for the COLREQ message. 00240 FTX, Free text A segment specifying details, if applicable, about additional amount(s) to be collected and/or deducted (e.g. interest). 00250 Segment group 5: TDT-DTM-LOC A group of segments specifying the mode of transport, date of shipment and from where and to where the shipment has been made. 00260 TDT, Transport information A segment specifying the mode of transport for the goods item(s). 00270 DTM, Date/time/period A segment specifying the date of shipment. 00280 LOC, Place/location identification A segment specifying from where and to where shipment has been made. 00290 Segment group 6: GEI-MOA-LOC-NAD-RCS-FTX A group of segments providing information for subsequent use by regulatory authorities requiring statistical and other types of data. It includes identification of the authority for which the information is intended followed by the information itself. 00300 GEI, Processing information A segment identifying what processing should be completed by regulatory authorities. 00310 MOA, Monetary amount A segment giving the amount and the currency of each transaction to be reported. 00320 LOC, Place/location identification A segment giving the different origins and/or destinations (places) of goods and/or investment and/or services. 00330 NAD, Name and address A segment identifying the central and/or regulatory authority in coded or uncoded form. 00340 RCS, Requirements and conditions A segment giving the nature (e.g. goods, transport services) and direction of each transaction to be recorded in coded form. 00350 FTX, Free text A segment specifying the supplementary information for the central and/or regulatory authority in uncoded form. 00360 Segment group 7: AUT-DTM A group of segments specifying details of any authentication (validation) procedures applied to the COLREQ message. 00370 AUT, Authentication result A segment specifying details of any authentication (validation) procedures applied to the COLREQ message. 00380 DTM, Date/time/period A segment identifying the validation date and/or time. 00390 UNT, Message trailer A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message. 4.2 Segment index (alphabetical sequence by tag) AUT Authentication result BGM Beginning of message COM Communication contact CTA Contact information DOC Document/message details DTM Date/time/period FCA Financial charges allocation FII Financial institution information FTX Free text GEI Processing information INP Parties and instruction LOC Place/location identification MOA Monetary amount NAD Name and address PYT Payment terms RCS Requirements and conditions RFF Reference TDT Transport information UNH Message header UNT Message trailer
4.3 Message structure 4.3.1 Segment table Pos Tag Name S R 00010 UNH Message header M 1 00020 BGM Beginning of message M 1 00030 DTM Date/time/period C 1 00040 FCA Financial charges allocation M 1 00050 DOC Document/message details M 40 00060 INP Parties and instruction C 20 00070 FTX Free text C 15 00080 ---- Segment group 1 ------------------ M 7----------------+ 00090 FII Financial institution information M 1 | 00100 RFF Reference C 1 | 00110 CTA Contact information C 1 | 00120 COM Communication contact C 5----------------+ 00130 ---- Segment group 2 ------------------ M 9----------------+ 00140 NAD Name and address M 1 | 00150 RFF Reference C 3 | 00160 CTA Contact information C 1 | 00170 COM Communication contact C 5----------------+ 00180 ---- Segment group 3 ------------------ M 1----------------+ 00190 PYT Payment terms M 1 | 00200 DTM Date/time/period C 1 | 00210 FTX Free text C 1----------------+ 00220 ---- Segment group 4 ------------------ M 5----------------+ 00230 MOA Monetary amount M 1 | 00240 FTX Free text C 1----------------+ 00250 ---- Segment group 5 ------------------ C 1----------------+ 00260 TDT Transport information M 1 | 00270 DTM Date/time/period C 1 | 00280 LOC Place/location identification C 3----------------+ 00290 ---- Segment group 6 ------------------ C 10---------------+ 00300 GEI Processing information M 1 | 00310 MOA Monetary amount C 1 | 00320 LOC Place/location identification C 2 | 00330 NAD Name and address C 1 | 00340 RCS Requirements and conditions C 1 | 00350 FTX Free text C 10---------------+ 00360 ---- Segment group 7 ------------------ C 1----------------+ 00370 AUT Authentication result M 1 | 00380 DTM Date/time/period C 1----------------+ 00390 UNT Message trailer M 1