United Nations Directories
for Electronic Data Interchange for
Administration, Commerce and Transport
UN/EDIFACT
| United Nations Directories for Electronic Data Interchange for Administration, Commerce and Transport UN/EDIFACT |
Message Type : DEBREC Version : D Release : 23A Contr. Agency: UN Revision : 2 Date : 2023-07-21 SOURCE: TBG11 Social Security, Employment and Education CONTENTS Debts recovery message 0. INTRODUCTION 1. SCOPE 1.1 Functional definition 1.2 Field of application 1.3 Principles 2. REFERENCES 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions 4. MESSAGE DEFINITION 4.1 Segment clarification 4.2 Segment index (alphabetical sequence by tag) 4.3 Message structure 4.3.1 Segment table --------------------------------------------------------------------------- For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM General Introduction --------------------------------------------------------------------------- 0. INTRODUCTION This specification provides the definition of the Debts recovery message (DEBREC) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport. 1. SCOPE 1.1 Functional definition A message to exchange detailed information relating to debts recovery cases between appropriate parties (principal, enacting party). This message may cover one or more event (e.g. submission, status information) for one or more debts recovery cases. 1.2 Field of application The Debts recovery message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry. 1.3 Principles A debts recovery is a process started by a party to recover money from a debtor (e.g. social security contributions not paid by a company). The debts recovery message may be used: a. when issued by the principal, to: - submit new debts recovery cases, - update debts recovery cases, - request processing actions for debts recovery cases, - request status of debts recovery cases b. when issued by the enacting party, to: - acknowledge debts recovery case submissions, - give status information about debts recovery cases, - request information about debts recovery cases, - request instructions for debts recovery cases, - update debts recovery cases. In both cases (issuing party is principal or enacting party) each message relates to one principal and one or more debt recovery cases. Each debts recovery case relates to one debt. Each debt may be split into one or more debt components (set of monetary amounts related to the debts recovery case). The way the content of the message is used depends on and is triggered by the possible events previously described (e.g. submission, update of debts recovery cases). The DEBREC message is not meant to be used for invoicing or payment activities. Note: It could happen that the principal of a debts recovery case is the enacting party of another debts recovery case (e.g. case transmission from one enacting party to another for geographical reasons). 2. REFERENCES See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1. 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2. 4. MESSAGE DEFINITION 4.1 Segment clarification This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements. 00010 UNH, Message header A service segment starting and uniquely identifying a message. The message type code for the Debts recovery message is DEBREC. Note: Debts recovery messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 DEBREC 0052 D 0054 23A 0051 UN 00020 BGM, Beginning of message To identify the function of the message and the type of document it corresponds to. 00030 DTM, Date/time/period To provide document related dates, times or periods such as the creation date of the document. 00040 Segment group 1: PNA-ADR-RFF-EMP-COM-SG2-SG4 A group of segments used to provide information related to parties involved at message level (e.g. issuing party, recipient, signing party). 00050 PNA, Party identification To identify a party and describe its function at message level. 00060 ADR, Address To provide the address of the party. 00070 RFF, Reference To provide additional references related to the party. It could be references used by another party (e.g. Identification of a legal person at the Chamber of Commerce). 00080 EMP, Employment details To provide employment details in case the party is a natural person (in opposite to legal person). 00090 COM, Communication contact To provide communication information related to the party described in the PNA segment. 00100 Segment group 2: CTA-DTM-SG3 A group of segments used to provide contact information and related communication numbers. 00110 CTA, Contact information To provide contact information (department or person) within the party. 00120 DTM, Date/time/period To provide contact related dates, times or periods. 00130 Segment group 3: COM-DTM A group of segments used to provide communication information linked to validity periods. 00140 COM, Communication contact To provide communication information related to the contact. 00150 DTM, Date/time/period To provide communication and contact related dates, times or periods such as availability periods. 00160 Segment group 4: AUT-DTM A group of segments used to describe authentication information and dates related to the party. 00170 AUT, Authentication result To provide the authentication result related to the Party. 00180 DTM, Date/time/period To provide authentication related dates, times or periods such as the date of authentication. 00190 Segment group 5: GIR-SG6-SG7 A group of segments used to describe a debts recovery case and to provide related information. 00200 GIR, Related identification numbers To identify the debts recovery case (case identification numbers: principal and the enacting party ones). Note: In the submission phase of a debts recovery case the only case identification number known is the one assigned by the principal. 00210 Segment group 6: ATT-DTM A group of segments to provide attributes of the debts recovery case and related dates, times or periods. 00220 ATT, Attribute To provide an attribute related to the debts recovery case such as the type of debt to which the debts recovery case relates. 00230 DTM, Date/time/period To provide attributes related dates, times or periods. 00240 Segment group 7: EVE-DTM-IRQ-FTX-SG8-SG9-SG15-SG17-SG22 A group of segments used to describe events related to the debts recovery case processing and to provide related information such as associated reasons and requirements. Note: It could be that more than one event is declared for one case (e.g. information that part of the debt has been paid and that the debtor is allowed to postpone the next payment). 00250 EVE, Event To identify an event. 00260 DTM, Date/time/period To provide dates related to the event such as the date when the event occurred. 00270 IRQ, Information required To identify required information in relation with the event. 00280 FTX, Free text To provide additional textual information related to the event. 00290 Segment group 8: ATT-DTM A group of segments used to describe attributes and related dates. 00300 ATT, Attribute To provide an attribute related to an event such as extra instructions. 00310 DTM, Date/time/period To provide dates, times or periods to the attribute. 00320 Segment group 9: PNA-RFF-ATT-EMP-PDI-FII-DTM-MOA-QTY-PCD- COM-SG10-SG12-SG14 A group of segments to identify all involved parties in debts recovery cases and provide related information. 00330 PNA, Party identification To identify a party and his function. 00340 RFF, Reference To provide additional reference numbers used to identify the party. 00350 ATT, Attribute To provide attributes related to the party such as the legal form or the legal status of a legal person. 00360 EMP, Employment details To identify the employment or profession of the party. 00370 PDI, Person demographic information To provide the marital status of the party when it is a natural person. 00380 FII, Financial institution information To provide financial and banking information related to the party. 00390 DTM, Date/time/period To provide dates, times or periods related to the party such as the date of birth for a natural person or the creation date for a legal person. 00400 MOA, Monetary amount To provide monetary amounts related to the party such as the registered capital or share holding amount in the case of a legal person. 00410 QTY, Quantity To provide quantities related to the party such as the number of employees for a legal person. 00420 PCD, Percentage details To provide percentages related to the party such as the percentage of legal aid. 00430 COM, Communication contact To provide communication information about the party. 00440 Segment group 10: CTA-DTM-FTX-SG11 A group of segments to describe contacts and related information of the party. 00450 CTA, Contact information To provide contact information (department or person) of the party. 00460 DTM, Date/time/period To provide contact related dates, times or periods. 00470 FTX, Free text To provide additional textual information related to the contact. 00480 Segment group 11: COM-DTM A group of segments to provide communication information about the contact. 00490 COM, Communication contact To provide communication information of the contact. 00500 DTM, Date/time/period To provide dates related to the communication information. 00510 Segment group 12: ADR-DTM-SG13 A group of segments to describe the addresses and related information of the party. 00520 ADR, Address To provide the address of the party. 00530 DTM, Date/time/period To provide dates related to the address. 00540 Segment group 13: COM-DTM A group of segments to provide communication information related to the address of the party. 00550 COM, Communication contact To provide communication information related to the address of the party. 00560 DTM, Date/time/period To provide dates related to the address. 00570 Segment group 14: REL-RFF A group of segments to describe the relationship between the party and other parties (also described in the message). 00580 REL, Relationship To identify the type of relationship which exists between the currently described party and the party referenced (e.g. one party is the debtor, another party is a bank of the debtor). 00590 RFF, Reference To provide the reference number of the party which has a relationship with the currently described party. 00600 Segment group 15: DOC-DTM-FTX-ATT-MOA-SG16 A group of segments used to provide information about the justifying documents related to the debts recovery case such as titles. 00610 DOC, Document/message details To describe the justifying document by providing its type and number. 00620 DTM, Date/time/period To provide dates, times or periods related to the document. 00630 FTX, Free text To provide textual information related to the document such as a summary. 00640 ATT, Attribute To provide attributes related to the document such as scope, legal value or notification channel of the document. 00650 MOA, Monetary amount To provide monetary amounts involved in the document. 00660 Segment group 16: PNA-RFF-ADR A group of segments to identify parties related to the document such as issuing, certifying or third parties. 00670 PNA, Party identification To identify a party and his function related to the document. 00680 RFF, Reference To provide additional reference numbers used to identify the party. 00690 ADR, Address To provide the address of the party. 00700 Segment group 17: IMD-STS-FTX-ATT-SG18-SG19-SG21 A group of segments to describe goods related to the debt recovery case. A distinction is made between: - real estate goods (e.g. buildings, houses), - other goods that can be described in a structured way (e.g. car, boat), - any good (e.g. computers) described in a textual way. Note: - Goods described in this group of segments are part of the reason of the debts recovery case, - An occurrence of this group of segments relates to one good (e.g. a car, a computer), - An occurrence of this group describes the concerned good item either in a structured way, in a textual way (free text) or by referencing a document which contains the description of the good. 00710 IMD, Item description To provide information related to the goods being described such as their type, reference or short description. 00720 STS, Status To provide the status of goods within the debt recovery case such as to mention that the goods have been stolen. 00730 FTX, Free text To provide a textual description of the goods. 00740 ATT, Attribute To provide an attribute related to the goods being described such as a complement to its type. 00750 Segment group 18: RFF-PIA-LOC-DTM-MEA-ATT-FTX A group of segments to give a structured description of any good except real estate goods which are described in a dedicated group of segments. 00760 RFF, Reference To provide the reference of the goods being described such as the registration/license number for a car. 00770 PIA, Additional product id To provide additional identification numbers of the goods such as the serial number for a car. 00780 LOC, Place/location identification To provide location information of the goods. 00790 DTM, Date/time/period To provide dates, times or periods related to the goods such as the year for a car. 00800 MEA, Measurements To provide measures related to the goods such as the power of an engine in kW. 00810 ATT, Attribute To provide attributes of the goods such the color or the type (private, commercial) of a car. 00820 FTX, Free text To provide additional textual information about the Goods. 00830 Segment group 19: ADR-SG20 A group of segments to give a structured description of real estate goods. 00840 ADR, Address To provide the address of a real estate good. 00850 Segment group 20: RFF-FTX-MEA A group of segments to provide detailed information about a real estate good. 00860 RFF, Reference To provide a reference of the real estate good such as section numbers. 00870 FTX, Free text To provide additional textual information such as the nature, designation of the real estate good. 00880 MEA, Measurements To provide measures of the real estate good such as the size of a section. 00890 Segment group 21: DOC-DTM-FTX A group of segments to refer to a document that contains a detailed description of the goods. 00900 DOC, Document/message details To provide the reference and type of the document which details the goods. 00910 DTM, Date/time/period To provide dates, times or periods related to the document such as the issuing date. 00920 FTX, Free text To provide textual information related to the document such as a summary. 00930 Segment group 22: GEI-DTM-FTX-SG23-SG24 A group of segments to describe all debt components (sets of monetary amounts) related to the debts recovery case. Note: - Each occurrence of this group of segments corresponds to one monetary component. - When using this group of segments one of its sub-groups is mandatory. 00940 GEI, Processing information To provide the type of structure used for describing the debt component in the following sub-groups: - reference to a document which contains all relevant information, - all amounts are detailed in the message, - reference to a document and detailed amounts are both given in the message. 00950 DTM, Date/time/period To provide dates, times or periods related to the debt component such as the beginning or end of a debt component period. 00960 FTX, Free text To provide textual information about the debt component. 00970 Segment group 23: DOC-DTM-FTX A group of segments used to provide information related to the document describing the debt component. 00980 DOC, Document/message details To provide information about the document by providing its type and number. 00990 DTM, Date/time/period To provide dates, times or periods related to the document such as the issuing date. 01000 FTX, Free text To provide textual information about the document such as a summary. 01010 Segment group 24: ARD-MOA-DTM-TAX-FTX-ATT-SG25-SG26 A group of segments to provide a detailed description of all monetary amounts that are part of the debt component. 01020 ARD, Monetary amount function To qualify the monetary amount within the debt component. 01030 MOA, Monetary amount To identify the purpose of the monetary amount such as amount paid or revised amount. 01040 DTM, Date/time/period To provide amount related dates, times or periods. 01050 TAX, Duty/tax/fee details To provide tax information related to the amount. 01060 FTX, Free text To provide textual information related to the amounts. 01070 ATT, Attribute To provide attributes related to the amounts. 01080 Segment group 25: PCD-DTM A group of segment to describe percentages related to the monetary amount. 01090 PCD, Percentage details To provide percentage information related to the amount. 01100 DTM, Date/time/period To provide a date, a time or a period related to the percentage. 01110 Segment group 26: PAI-RFF To provide payment information related to the amounts. 01120 PAI, Payment instructions To provide payment details such as payment conditions, means or channel. 01130 RFF, Reference To provide references related to payment instructions such as credit transfer reference number. 01140 CNT, Control total To provide message control totals such as the total of all due amounts in all debts recovery cases mentioned in the message. 01150 UNT, Message trailer A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message. 4.2 Segment index (alphabetical sequence by tag) ADR Address ARD Monetary amount function ATT Attribute AUT Authentication result BGM Beginning of message CNT Control total COM Communication contact CTA Contact information DOC Document/message details DTM Date/time/period EMP Employment details EVE Event FII Financial institution information FTX Free text GEI Processing information GIR Related identification numbers IMD Item description IRQ Information required LOC Place/location identification MEA Measurements MOA Monetary amount PAI Payment instructions PCD Percentage details PDI Person demographic information PIA Additional product id PNA Party identification QTY Quantity REL Relationship RFF Reference STS Status TAX Duty/tax/fee details UNH Message header UNT Message trailer
4.3 Message structure 4.3.1 Segment table Pos Tag Name S R 00010 UNH Message header M 1 00020 BGM Beginning of message M 1 00030 DTM Date/time/period C 5 00040 ---- Segment group 1 ------------------ C 99---------------+ 00050 PNA Party identification M 1 | 00060 ADR Address C 1 | 00070 RFF Reference C 5 | 00080 EMP Employment details C 1 | 00090 COM Communication contact C 9 | | 00100 ---- Segment group 2 ------------------ C 9---------------+| 00110 CTA Contact information M 1 || 00120 DTM Date/time/period C 1 || || 00130 ---- Segment group 3 ------------------ C 5--------------+|| 00140 COM Communication contact M 1 ||| 00150 DTM Date/time/period C 9--------------++| | 00160 ---- Segment group 4 ------------------ C 1---------------+| 00170 AUT Authentication result M 1 || 00180 DTM Date/time/period C 1---------------++ 00190 ---- Segment group 5 ------------------ C 9999-------------+ 00200 GIR Related identification numbers M 1 | | 00210 ---- Segment group 6 ------------------ C 1---------------+| 00220 ATT Attribute M 1 || 00230 DTM Date/time/period C 3---------------+| | 00240 ---- Segment group 7 ------------------ C 999-------------+| 00250 EVE Event M 1 || 00260 DTM Date/time/period C 9 || 00270 IRQ Information required C 99 || 00280 FTX Free text C 99 || || 00290 ---- Segment group 8 ------------------ C 9--------------+|| 00300 ATT Attribute M 1 ||| 00310 DTM Date/time/period C 3--------------+|| || 00320 ---- Segment group 9 ------------------ C 99-------------+|| 00330 PNA Party identification M 1 ||| 00340 RFF Reference C 9 ||| 00350 ATT Attribute C 9 ||| 00360 EMP Employment details C 1 ||| 00370 PDI Person demographic information C 1 ||| 00380 FII Financial institution information C 9 ||| 00390 DTM Date/time/period C 9 ||| 00400 MOA Monetary amount C 5 ||| 00410 QTY Quantity C 9 ||| 00420 PCD Percentage details C 1 ||| 00430 COM Communication contact C 1 ||| ||| 00440 ---- Segment group 10 ------------------ C 9-------------+||| 00450 CTA Contact information M 1 |||| 00460 DTM Date/time/period C 1 |||| 00470 FTX Free text C 9 |||| |||| 00480 ---- Segment group 11 ------------------ C 5------------+|||| 00490 COM Communication contact M 1 ||||| 00500 DTM Date/time/period C 9------------++||| ||| 00510 ---- Segment group 12 ------------------ C 5-------------+||| 00520 ADR Address M 1 |||| 00530 DTM Date/time/period C 1 |||| |||| 00540 ---- Segment group 13 ------------------ C 1------------+|||| 00550 COM Communication contact M 1 ||||| 00560 DTM Date/time/period C 9------------++||| ||| 00570 ---- Segment group 14 ------------------ C 1-------------+||| 00580 REL Relationship M 1 |||| 00590 RFF Reference C 1-------------++|| || 00600 ---- Segment group 15 ------------------ C 99-------------+|| 00610 DOC Document/message details M 1 ||| 00620 DTM Date/time/period C 9 ||| 00630 FTX Free text C 99 ||| 00640 ATT Attribute C 9 ||| 00650 MOA Monetary amount C 9 ||| ||| 00660 ---- Segment group 16 ------------------ C 9-------------+||| 00670 PNA Party identification M 1 |||| 00680 RFF Reference C 9 |||| 00690 ADR Address C 5-------------++|| || 00700 ---- Segment group 17 ------------------ C 999------------+|| 00710 IMD Item description M 1 ||| 00720 STS Status C 1 ||| 00730 FTX Free text C 9 ||| 00740 ATT Attribute C 1 ||| ||| 00750 ---- Segment group 18 ------------------ C 1-------------+||| 00760 RFF Reference M 1 |||| 00770 PIA Additional product id C 1 |||| 00780 LOC Place/location identification C 2 |||| 00790 DTM Date/time/period C 9 |||| 00800 MEA Measurements C 9 |||| 00810 ATT Attribute C 99 |||| 00820 FTX Free text C 1-------------+||| ||| 00830 ---- Segment group 19 ------------------ C 1-------------+||| 00840 ADR Address M 1 |||| |||| 00850 ---- Segment group 20 ------------------ C 9------------+|||| 00860 RFF Reference M 1 ||||| 00870 FTX Free text C 9 ||||| 00880 MEA Measurements C 1------------++||| ||| 00890 ---- Segment group 21 ------------------ C 1-------------+||| 00900 DOC Document/message details M 1 |||| 00910 DTM Date/time/period C 9 |||| 00920 FTX Free text C 9-------------++|| || 00930 ---- Segment group 22 ------------------ C 99-------------+|| 00940 GEI Processing information M 1 ||| 00950 DTM Date/time/period C 3 ||| 00960 FTX Free text C 9 ||| ||| 00970 ---- Segment group 23 ------------------ C 1-------------+||| 00980 DOC Document/message details M 1 |||| 00990 DTM Date/time/period C 9 |||| 01000 FTX Free text C 9-------------+||| ||| 01010 ---- Segment group 24 ------------------ C 99------------+||| 01020 ARD Monetary amount function M 1 |||| 01030 MOA Monetary amount C 2 |||| 01040 DTM Date/time/period C 5 |||| 01050 TAX Duty/tax/fee details C 9 |||| 01060 FTX Free text C 9 |||| 01070 ATT Attribute C 9 |||| |||| 01080 ---- Segment group 25 ------------------ C 9------------+|||| 01090 PCD Percentage details M 1 ||||| 01100 DTM Date/time/period C 1------------+|||| |||| 01110 ---- Segment group 26 ------------------ C 9------------+|||| 01120 PAI Payment instructions M 1 ||||| 01130 RFF Reference C 9------------+++++ 01140 CNT Control total C 99 01150 UNT Message trailer M 1