United Nations Directories
for Electronic Data Interchange for
Administration, Commerce and Transport
UN/EDIFACT
| United Nations Directories for Electronic Data Interchange for Administration, Commerce and Transport UN/EDIFACT |
Message Type : INSRPT Version : D Release : 23A Contr. Agency: UN Revision : 3 Date : 2023-07-21 SOURCE: TBG1 Supply Chain CONTENTS Inspection report message 0. INTRODUCTION 1. SCOPE 1.1 Functional definition 1.2 Field of application 1.3 Principles 2. REFERENCES 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions 4. MESSAGE DEFINITION 4.1 Segment clarification 4.2 Segment index (alphabetical sequence by tag) 4.3 Message structure 4.3.1 Segment table --------------------------------------------------------------------------- For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM General Introduction --------------------------------------------------------------------------- 0. INTRODUCTION This specification provides the definition of the Inspection report message (INSRPT) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport. 1. SCOPE 1.1 Functional definition A message sent by a customer's inspection service, or his agent, informing a supplier and other interested parties of the results of the inspection carried out on items due for despatch to a customer. 1.2 Field of application The Inspection report message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry. 1.3 Principles An Inspection report message is sent by a customer's inspection service, or his agent, to a supplier and other interested parties indicating the results of an inspection on items that are due to be delivered to a customer. The inspection report indicates whether or not the items are in compliance with the reference document and in the case of non-compliance, either that the item has to be reworked, or the estimated cost of a non-conformity, if the item is not compliant but acceptable. 2. REFERENCES See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1. 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2. 4. MESSAGE DEFINITION 4.1 Segment clarification This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements. 00010 UNH, Message header A service segment starting and uniquely identifying a message. The message type code for the Inspection report message is INSRPT. Note: Inspection report messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 INSRPT 0052 D 0054 23A 0051 UN 00020 BGM, Beginning of message A segment by which the sender uniquely identifies the Inspection report message by means of its type and number. 00030 DTM, Date/time/period A segment specifying general dates and, when relevant, times related to the whole message. The segment must be specified at least once to identify the date of inspection. 00040 Segment group 1: RFF-DTM A segment group for information on previous inspections, reference documents and where necessary, their dates. 00050 RFF, Reference A segment identifying previous inspection requests, reports, base documents etc., by their number and where appropriate, a line number within the document. 00060 DTM, Date/time/period A segment specifying the date or time related to the referenced information. 00070 Segment group 2: NAD-LOC A group of segments identifying the parties relevant to the whole Inspection report message, with associated information. 00080 NAD, Name and address A segment identifying names and addresses of parties, in coded or clear form, and their function relevant for the whole Inspection report message. Identification of the supplier and inspection party is mandatory for the Inspection report message. They are to be given in this segment. 00090 LOC, Place/location identification A segment indicating more details regarding specific locations related to the party specified in the NAD segment, e.g., internal site or building number where the inspection was carried out. 00100 Segment group 3: DOC-SG4-SG5-SG7 A segment group identifying the base document and line items to be inspected. 00110 DOC, Document/message details A segment identifying the base document (e.g., purchase order) for the items in question by its number. 00120 Segment group 4: RFF-DTM A segment group providing complementary information relating to the base document, such as contract number, purchase order version, etc. 00130 RFF, Reference A segment identifying the complementary information in relation to the base document. 00140 DTM, Date/time/period A segment specifying the date/time related to the referenced information. 00150 Segment group 5: NAD-SG6 A group of segments which identifies parties associated with the document. 00160 NAD, Name and address A segment identifying parties associated with the document such as the issuer of the document. 00170 Segment group 6: CTA-COM A group of segments providing contacts and communication numbers associated with the party. 00180 CTA, Contact information A segment identifying to whom communications should be directed. 00190 COM, Communication contact A segment identifying communication numbers of the contacts to which communications should be directed. 00200 Segment group 7: LIN-PIA-IMD-DTM-STS-MOA-QTY-MEA-GIN-RFF-FTX- SG8 A group of segments providing the relevant information on the articles inspected. 00210 LIN, Line item A segment identifying the line item by its number and additionally, identifying the item involved by an identification number. Other identification numbers may be specified in the following PIA segment, e.g., manufacturer part number, etc. 00220 PIA, Additional product id A segment providing additional identification information of the item being described, e.g., manufacturer part number. 00230 IMD, Item description A segment for describing the item being described. 00240 DTM, Date/time/period A segment specifying date, time or period details to the line item only e.g., inspection history dates. 00250 STS, Status A segment providing the decision status and eventual decision code of the item inspected, for example, item to be reworked. 00260 MOA, Monetary amount A segment providing monetary amounts relating to the specified item, for example the amount of a non conformity. 00270 QTY, Quantity A segment to specify the quantities relating to the specified item, for example the number of items not in conformity. 00280 MEA, Measurements A segment to specify the measurements related to the line item. 00290 GIN, Goods identity number A segment providing specific serial or batch numbers, relating to the specified item, for example the serial numbers of non-conform items. These may be single numbers or ranges of numbers. 00300 RFF, Reference A segment identifying the complementary information in relation to the line item. 00310 FTX, Free text A segment with free text in coded or clear form, to give further clarification on the decision, when required, for the line item. In computer to computer exchanges such text will normally require the receiver to handle this segment manually. 00320 Segment group 8: NAD-GEI-LOC-QTY-QVR-RFF-FTX-SG9 A group of segments identifying the parties to be delivered and associated information, relevant to the line item only. 00330 NAD, Name and address A segment identifying names and addresses of parties to be delivered, in coded or clear form, and their function relevant for the line item. 00340 GEI, Processing information A segment indicating general processing information in concerning the party. 00350 LOC, Place/location identification A segment indicating more details regarding specific locations related to the party specified in the NAD segment, e.g., internal site or building number. 00360 QTY, Quantity A segment to specify the quantity to be delivered to the delivery address. 00370 QVR, Quantity variances A segment identifying a quantity variance with the quantity expected and the reason for it. 00380 RFF, Reference A segment identifying the complementary information in relation to the despatch, for example the despatch inspection notice number. 00390 FTX, Free text A segment with free text information to give further clarification. 00400 Segment group 9: GIN-RFF-STS A segment group providing specific serial or batch numbers and their respective statuses, relating to the specified item. 00410 GIN, Goods identity number A segment providing specific serial or batch numbers. These may be single numbers or ranges of numbers. 00420 RFF, Reference A segment identifying the complementary information in relation to the serial or batch number. 00430 STS, Status A segment providing the status of the serial or batch numbers inspected, for example, serial number or batch to be reworked. 00440 UNT, Message trailer A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message. 4.2 Segment index (alphabetical sequence by tag) BGM Beginning of message COM Communication contact CTA Contact information DOC Document/message details DTM Date/time/period FTX Free text GEI Processing information GIN Goods identity number IMD Item description LIN Line item LOC Place/location identification MEA Measurements MOA Monetary amount NAD Name and address PIA Additional product id QTY Quantity QVR Quantity variances RFF Reference STS Status UNH Message header UNT Message trailer
4.3 Message structure 4.3.1 Segment table Pos Tag Name S R 00010 UNH Message header M 1 00020 BGM Beginning of message M 1 00030 DTM Date/time/period M 99 00040 ---- Segment group 1 ------------------ C 99---------------+ 00050 RFF Reference M 1 | 00060 DTM Date/time/period C 99---------------+ 00070 ---- Segment group 2 ------------------ M 99---------------+ 00080 NAD Name and address M 1 | 00090 LOC Place/location identification C 99---------------+ 00100 ---- Segment group 3 ------------------ M 99---------------+ 00110 DOC Document/message details M 1 | | 00120 ---- Segment group 4 ------------------ C 99--------------+| 00130 RFF Reference M 1 || 00140 DTM Date/time/period C 99--------------+| | 00150 ---- Segment group 5 ------------------ C 99--------------+| 00160 NAD Name and address M 1 || || 00170 ---- Segment group 6 ------------------ C 99-------------+|| 00180 CTA Contact information M 1 ||| 00190 COM Communication contact C 99-------------++| | 00200 ---- Segment group 7 ------------------ C 999-------------+| 00210 LIN Line item M 1 || 00220 PIA Additional product id C 99 || 00230 IMD Item description C 99 || 00240 DTM Date/time/period C 99 || 00250 STS Status C 99 || 00260 MOA Monetary amount C 99 || 00270 QTY Quantity C 99 || 00280 MEA Measurements C 99 || 00290 GIN Goods identity number C 999 || 00300 RFF Reference C 99 || 00310 FTX Free text C 9 || || 00320 ---- Segment group 8 ------------------ C 999------------+|| 00330 NAD Name and address M 1 ||| 00340 GEI Processing information C 99 ||| 00350 LOC Place/location identification C 99 ||| 00360 QTY Quantity C 99 ||| 00370 QVR Quantity variances C 99 ||| 00380 RFF Reference C 99 ||| 00390 FTX Free text C 99 ||| ||| 00400 ---- Segment group 9 ------------------ C 999-----------+||| 00410 GIN Goods identity number M 1 |||| 00420 RFF Reference C 99 |||| 00430 STS Status C 99------------++++ 00440 UNT Message trailer M 1