United Nations Directories
for Electronic Data Interchange for
Administration, Commerce and Transport
UN/EDIFACT
| United Nations Directories for Electronic Data Interchange for Administration, Commerce and Transport UN/EDIFACT |
Message Type : INVRPT Version : D Release : 23A Contr. Agency: UN Revision : 9 Date : 2023-07-21 SOURCE: TBG1 Supply Chain CONTENTS Inventory report message 0. INTRODUCTION 1. SCOPE 1.1 Functional definition 1.2 Field of application 1.3 Principles 2. REFERENCES 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions 4. MESSAGE DEFINITION 4.1 Segment clarification 4.1.1 Header section 4.1.2 Detail section 4.2 Segment index (alphabetical sequence by tag) 4.3 Message structure 4.3.1 Segment table --------------------------------------------------------------------------- For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM General Introduction --------------------------------------------------------------------------- 0. INTRODUCTION This specification provides the definition of the Inventory report message (INVRPT) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport. 1. SCOPE This paper provides the definition of the United Nations Standard Inventory Report Message to be used in Electronic Data Interchange between trading partners. 1.1 Functional definition A message specifying information relating to held inventories. The Inventory report message is intended to be used in either direction between trading partners. 1.2 Field of application The Inventory report message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry. 1.3 Principles The exchanged information will relate to inventories of raw materials, manufactured articles, or other stockable items, and can be exchanged between a manufacturer and distributor (wholesaler), or manufacturer and consignment holder, etc. The message includes functionality to differentiate classes of inventory, and to permit financial valuation of inventories facilitating price protection claims, auditing, statutory declarations, planning of production and deliveries, etc. The specified quantities relating to a product can indicate opening stock, closing stock, and goods movement (receipts or withdrawals) of held inventory, for a given time frame. The specified quantities can relate directly to a product or package, and may be sub-detailed within different groups or classes, e.g., batch, age, valuation, location, etc. For every specified quantity it is possible to indicate the relative package identifications of the physical units involved. 2. REFERENCES See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1. 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2. 4. MESSAGE DEFINITION 4.1 Segment clarification This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements. The following guide-lines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message: All specified dates/times should be in the format 'ccyymmdd'/ 'hhmm' unless all the parties involved in the transaction agree that there is a functional requirement for an alternative form. Periods should be specified as whole numbers representing the required period as indicated to the format qualifier (weeks, months, etc.). Where a choice of code or text is given only the code element should be used wherever possible. Conditional data that is not required in the message should not be included. Care must be taken that the segment qualifier in dependent segments do not conflict with the segment qualifier of the trigger segment of the group. 4.1.1 Header section Information to be provided in the Header section: 00010 UNH, Message header A service segment starting and uniquely identifying a message. The message type code for the Inventory report message is INVRPT. Note: Inventory report messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 INVRPT 0052 D 0054 23A 0051 UN 00020 BGM, Beginning of message A segment for unique identification of the Inventory Report document, name and its number. 00030 FTX, Free text A segment enabling the specification of coded information or free text information relevant to the whole message. In computer to computer exchange such text will normally require the receiver to process this segment manually. 00040 DTM, Date/time/period Date/time/period related to the whole message. The segment must be specified at least once to identify the date at which the inventory report was issued. 00050 Segment group 1: RFF-DTM A group of segments giving references and where necessary, their dates relating to the whole message, e.g., a contract, dispatch advice number, etc. 00060 RFF, Reference A segment for referencing documents relating to the whole inventory report message, e.g., a contract, dispatch advice number, etc. 00070 DTM, Date/time/period Date/time/period as applied to the referred document. 00080 Segment group 2: NAD-LOC-SG3-SG4 A group of segments identifying names, addresses and locations relevant to the whole message. 00090 NAD, Name and address A segment for identifying names and addresses and their functions relevant for the whole Inventory Report. Indications of the parties involved is recommended for the Inventory Report message. They are to be given in the NAD segment. It is recommended that where possible only the coded form of the party ID should be specified. 00100 LOC, Place/location identification A segment giving more specific location information in addition to the address specified in the NAD segment. 00110 Segment group 3: RFF-DTM A group of segments giving references only relating to the specified party, rather than the whole message. 00120 RFF, Reference A segment for referencing documents and other numbers pertinent to the party identified in the NAD segment. 00130 DTM, Date/time/period Date/time/period as applied to the referred document. 00140 Segment group 4: CTA-COM A group of segments to identify person, function, department, and where appropriate numbers to which the communications should be directed. 00150 CTA, Contact information A segment to identify person, function, department, to whom communications should be directed. 00160 COM, Communication contact Identifying communication types and numbers for the entities specified in CTA, e.g., FAX, TELEX, telephone, etc. 00170 Segment group 5: CUX-DTM A group of segments to indicate currencies used for financial evaluation. 00180 CUX, Currencies A segment specifying currencies, and, if required, rates of exchange for the whole message, e.g., evaluation currency. 00190 DTM, Date/time/period Date/time/period as applied to the currencies. 4.1.2 Detail section Information to be provided in the Detail section: 00200 Segment group 6: CPS-SG7 A group of segments providing details of all package levels of the inventory report. This segment group provides the capability to give the hierarchical relationship. The group defines a local top- down packaging structure. 00210 CPS, Consignment packing sequence A segment identifying the sequence in which packing has been done, e.g. handling unit (pallet), package (box). 00220 Segment group 7: PAC-PCI-SG8 A group of segments identifying packaging, marks and numbers, date and time information. 00230 PAC, Package A segment specifying the number and type of packages. DE7224, number of packages must not be used. 00240 PCI, Package identification A segment specifying markings and labels used on individual physical units (packages) described in the PAC Segment. 00250 Segment group 8: QTY-GIN-DTM A group of segments providing package quantities with package identification and relevant date/time information. 00260 QTY, Quantity A segment to provide quantity information suitably qualified for the packages referred to in the PAC Segment, e.g., opening quantity, closing quantity, adjustment quantity. This quantity segment may contain any number of packages. 00270 GIN, Goods identity number A segment to provide serial-, batch-, label- or packaging number. These may be simple numbers or ranges of numbers. 00280 DTM, Date/time/period Date/time period relevant to the package, e.g. production date, expiration date, etc. 00290 Segment group 9: LIN-PIA-IMD-NAD-MEA-ALI-LOC-DTM-FTX-SG10-SG11- SG12 A group of segments providing detailed information on each line of the inventory report. 00300 LIN, Line item A segment identifying a specific line item in the inventory report. All other segments in the detail section refer to the line item. 00310 PIA, Additional product id A segment to allow the transmission of additional product identification. 00320 IMD, Item description A segment for describing the item. 00330 NAD, Name and address A segment enabling the specification of the manufacturer of a line item. 00340 MEA, Measurements A segment specifying physical measurements of the inventory item, either in original or packaged form. 00350 ALI, Additional information A segment indicating that the line item is subject to special conditions due to origin custom preference or commercial factors. 00360 LOC, Place/location identification A segment indicating details regarding specific place or location of the specified line item. 00370 DTM, Date/time/period Date/time/period as applied to the line item. 00380 FTX, Free text A segment enabling the specification coded or free text information relevant to a line item. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 00390 Segment group 10: RFF-DTM A group of segments giving references only relating to the specified line item. 00400 RFF, Reference A segment for referencing documents and other numbers pertinent to the line item. 00410 DTM, Date/time/period Date/time/period as applied to the referred document. 00420 Segment group 11: CTA-COM A group of segments to identify person, function, department, and where appropriate numbers to which the communications should be directed. It may be used to denominate specific contact information related to an individual product item referred to by the LIN segment and subject to an inventory report. 00430 CTA, Contact information A segment to identify person, function, department, to whom communications should be directed. 00440 COM, Communication contact Identifying communication types and numbers for the entities specified in CTA, e.g., FAX, TELEX, telephone, etc. 00450 Segment group 12: INV-QTY-GIN-LOC-DTM-STS-FTX-SG13-SG14-SG15- SG16 A group of segments providing a quantity with all inventory management related information and optionally package details, line item currencies and references. 00460 INV, Inventory management related details A segment to provide all the parameters required for an inventory activity report, e.g. the reason for an inventory movement, the direction of an inventory movement, etc. 00470 QTY, Quantity A segment to provide a quantity information suitably qualified, for the product referred to by the LIN segment, e.g. opening balance quantity, closing balance quantity, inventory movement quantity, etc. 00480 GIN, Goods identity number A segment to provide specific serial, batch or packaging numbers to which the specific quantity relates. These may be single numbers or ranges of numbers. 00490 LOC, Place/location identification A segment indicating details regarding specific place or location of the quantity referred to in QTY. 00500 DTM, Date/time/period Date/time/period as applied to the quantity. 00510 STS, Status A segment giving transport status report, e.g., damaged, customs refusal and totally missing. 00520 FTX, Free text A segment enabling the specification of coded or free text information relevant to a specific inventory movement. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 00530 Segment group 13: NAD-LOC A segment group to identify the owner of the inventory. 00540 NAD, Name and address A segment to identify the owner of the stock. 00550 LOC, Place/location identification To identify a country/place/location/related location one/related location two. 00560 Segment group 14: PRI-CUX-DTM A group of segments to provide price/cost/value information. 00570 PRI, Price details A segment to provide the price/cost/value, suitable qualified. 00580 CUX, Currencies A segment specifying currencies, and if required, rates of exchange, e.g., evaluation currency. 00590 DTM, Date/time/period Date/time/period as applied to the currencies. 00600 Segment group 15: RFF-DTM A group of segments giving references only relating to the specified quantity. 00610 RFF, Reference A segment for referencing documents and other numbers pertinent to the quantity. 00620 DTM, Date/time/period Date/time/period as applied to the referred document. 00630 Segment group 16: CPS-SG17 A group of segments providing details of all package levels item or quantity. This segment group provides the capability to give the hierarchical relationship. The group defines a logical top-down packaging structure. 00640 CPS, Consignment packing sequence A segment identifying the sequence in which packing has been done, e.g., handling unit (pallet), package (box). 00650 Segment group 17: PAC-MEA-QTY-SG18 A group of segments specifying the number and type of packages, identification of the packages and date/time information. 00660 PAC, Package A segment specifying the number and type of packages (physical units and the physical type of packaging). 00670 MEA, Measurements A segment specifying physical measurement of packages / physical units described in the PAC segment. 00680 QTY, Quantity A segment to specify the quantity per package described in the PAC segment. 00690 Segment group 18: PCI-RFF-DTM-GIN-SG19 A segment group specifying markings, labels and packing. 00700 PCI, Package identification A segment specifying markings and / or labels used on individual physical units (packages) described in the PAC segment. 00710 RFF, Reference A segment for referencing the package identification e.g. master label number. 00720 DTM, Date/time/period Date/time/period relevant to the package, e.g., production date, expiration date, etc. 00730 GIN, Goods identity number A segment to provide serial, batch, label or packaging number. These may be simple numbers or ranges of numbers. 00740 Segment group 19: GIR-DTM A group of segments to give specific package related identification numbers and dates. 00750 GIR, Related identification numbers A segment to specify a set of related identifications specific to a package. 00760 DTM, Date/time/period A segment to give specific dates for the package, e.g. production date, etc. 00770 UNT, Message trailer A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message. 4.2 Segment index (alphabetical sequence by tag) ALI Additional information BGM Beginning of message COM Communication contact CPS Consignment packing sequence CTA Contact information CUX Currencies DTM Date/time/period FTX Free text GIN Goods identity number GIR Related identification numbers IMD Item description INV Inventory management related details LIN Line item LOC Place/location identification MEA Measurements NAD Name and address PAC Package PCI Package identification PIA Additional product id PRI Price details QTY Quantity RFF Reference STS Status UNH Message header UNT Message trailer
4.3 Message structure 4.3.1 Segment table Pos Tag Name S R HEADER SECTION 00010 UNH Message header M 1 00020 BGM Beginning of message M 1 00030 FTX Free text C 99 00040 DTM Date/time/period M 10 00050 ---- Segment group 1 ------------------ C 10---------------+ 00060 RFF Reference M 1 | 00070 DTM Date/time/period C 1----------------+ 00080 ---- Segment group 2 ------------------ C 20---------------+ 00090 NAD Name and address M 1 | 00100 LOC Place/location identification C 5 | | 00110 ---- Segment group 3 ------------------ C 99--------------+| 00120 RFF Reference M 1 || 00130 DTM Date/time/period C 1---------------+| | 00140 ---- Segment group 4 ------------------ C 10--------------+| 00150 CTA Contact information M 1 || 00160 COM Communication contact C 5---------------++ 00170 ---- Segment group 5 ------------------ C 5----------------+ 00180 CUX Currencies M 1 | 00190 DTM Date/time/period C 1----------------+ DETAIL SECTION 00200 ---- Segment group 6 ------------------ C 9999-------------+ 00210 CPS Consignment packing sequence M 1 | | 00220 ---- Segment group 7 ------------------ C 999-------------+| 00230 PAC Package M 1 || 00240 PCI Package identification C 1000 || || 00250 ---- Segment group 8 ------------------ C 9999-----------+|| 00260 QTY Quantity M 1 ||| 00270 GIN Goods identity number C 9999 ||| 00280 DTM Date/time/period C 5--------------+++ 00290 ---- Segment group 9 ------------------ C 9999999----------+ 00300 LIN Line item M 1 | 00310 PIA Additional product id C 10 | 00320 IMD Item description C 10 | 00330 NAD Name and address C 1 | 00340 MEA Measurements C 10 | 00350 ALI Additional information C 10 | 00360 LOC Place/location identification C 5 | 00370 DTM Date/time/period C 5 | 00380 FTX Free text C 99 | | 00390 ---- Segment group 10 ------------------ C 10--------------+| 00400 RFF Reference M 1 || 00410 DTM Date/time/period C 1---------------+| | 00420 ---- Segment group 11 ------------------ C 1---------------+| 00430 CTA Contact information M 1 || 00440 COM Communication contact C 9---------------+| | 00450 ---- Segment group 12 ------------------ C 9999------------+| 00460 INV Inventory management related details M 1 || 00470 QTY Quantity M 9 || 00480 GIN Goods identity number C 9999 || 00490 LOC Place/location identification C 5 || 00500 DTM Date/time/period C 5 || 00510 STS Status C 9 || 00520 FTX Free text C 9 || || 00530 ---- Segment group 13 ------------------ C 5--------------+|| 00540 NAD Name and address M 1 ||| 00550 LOC Place/location identification C 1--------------+|| || 00560 ---- Segment group 14 ------------------ C 5--------------+|| 00570 PRI Price details M 1 ||| 00580 CUX Currencies C 1 ||| 00590 DTM Date/time/period C 1--------------+|| || 00600 ---- Segment group 15 ------------------ C 10-------------+|| 00610 RFF Reference M 1 ||| 00620 DTM Date/time/period C 1--------------+|| || 00630 ---- Segment group 16 ------------------ C 9999-----------+|| 00640 CPS Consignment packing sequence M 1 ||| ||| 00650 ---- Segment group 17 ------------------ C 9999----------+||| 00660 PAC Package M 1 |||| 00670 MEA Measurements C 10 |||| 00680 QTY Quantity C 10 |||| |||| 00690 ---- Segment group 18 ------------------ C 9999---------+|||| 00700 PCI Package identification M 1 ||||| 00710 RFF Reference C 1 ||||| 00720 DTM Date/time/period C 5 ||||| 00730 GIN Goods identity number C 9999 ||||| ||||| 00740 ---- Segment group 19 ------------------ C 99----------+||||| 00750 GIR Related identification numbers M 1 |||||| 00760 DTM Date/time/period C 5-----------++++++ 00770 UNT Message trailer M 1