United Nations Directories
for Electronic Data Interchange for
Administration, Commerce and Transport
UN/EDIFACT
| United Nations Directories for Electronic Data Interchange for Administration, Commerce and Transport UN/EDIFACT |
Message Type : OSTRPT Version : D Release : 23A Contr. Agency: UN Revision : 4 Date : 2023-07-21 SOURCE: TBG1 Supply Chain CONTENTS Order status report message 0. INTRODUCTION 1. SCOPE 1.1 Functional definition 1.2 Field of application 1.3 Principles 2. REFERENCES 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions 4. MESSAGE DEFINITION 4.1 Segment clarification 4.2 Segment index (alphabetical sequence by tag) 4.3 Message structure 4.3.1 Segment table --------------------------------------------------------------------------- For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM General Introduction --------------------------------------------------------------------------- 0. INTRODUCTION This specification provides the definition of the Order status report message (OSTRPT) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport. 1. SCOPE 1.1 Functional definition A message between a buyer or buyer's agent and a seller or seller's agent reporting status information on the current status of a previously sent order(s). This may be a reply to an order status enquiry or a report as agreed between the partners. 1.2 Field of application The Order status report message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry. 1.3 Principles This message covers one seller and one buyer and may relate to: - one enquiry - one or more purchase orders - specific lines within purchase orders The status can not trigger any action by the receiver of the message. For example, if the status is 'ready for shipment', it can not be used as a despatch advice information. A DESADV message, or an equivalent document, has to be sent as well. This message can only be used to provide status information. 2. REFERENCES See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1. 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2. 4. MESSAGE DEFINITION 4.1 Segment clarification This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements. The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message: - All specified dates/times should be in the format 'ccyymmdd'/'hhmm' unless all parties involved in the transaction agree that there is a functional requirement for an alternative format. Periods should be specified as whole numbers representing the required period as indicated in the format qualifier (weeks, months, etc.) - Where a choice of code or text is given only the code element should be used wherever possible. - Conditional data that is required in the message should be omitted. - Care must be taken that the segment qualifier in dependent segments does not conflict with the segment qualifier of the trigger segment of a group. - Free text information within the message should be avoided as this inhibits automatic processing. 00010 UNH, Message header A service segment starting and uniquely identifying a message. The message type code for the Order status report message is OSTRPT. Note: Order status report messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 OSTRPT 0052 D 0054 23A 0051 UN 00020 BGM, Beginning of message A segment by which the sender must uniquely identify the order status report by means of its type and number and when necessary it's function. 00030 DTM, Date/time/period A segment specifying general dates and, when relevant, times related to the whole message. The segment must be specified at least once to identify the request date. 00040 RFF, Reference A segment identifying which enquiry document this message is responding to. 00050 IRQ, Information required To indicate which information is being transmitted as requested in the Order status enquiry message. 00060 FTX, Free text A segment for free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 00070 Segment group 1: NAD-LOC-SG2 A group of segments identifying the parties with associated information. 00080 NAD, Name and address A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the message. Identification of the sender (normally the seller) is mandatory for a report. It is recommended that where possible only the coded form of the party ID should be specified. 00090 LOC, Place/location identification This segment is used to identify a location related to the current party, e.g. place of delivery. 00100 Segment group 2: CTA-COM A group of segments giving contact details of the specific person or department within the party identified in the NAD segment. 00110 CTA, Contact information A segment to identify a person or department, and their function, to whom communication should be directed. 00120 COM, Communication contact A segment to identify a communications type and number for the contact specified in the CTA segment. 00130 Segment group 3: DOC-DTM-CNT-RFF-TOD-SG4-SG6 A group of segments providing details of the individual order(s). 00140 DOC, Document/message details A segment giving references to the order(s) reported. Other references may also be given, e.g. seller's reference number. 00150 DTM, Date/time/period A segment specifying the date/time related to the reference. 00160 CNT, Control total This segment is used to provide control totals related to the current document. 00170 RFF, Reference This segment is used to specify a reference related to the current document. 00180 TOD, Terms of delivery or transport This segment is used to specify terms of delivery applicable to the current document. 00190 Segment group 4: STS-DTM-PCD-QTY-SG5 A group of segments providing status details related to the individual order. 00200 STS, Status A segment giving the status of the referred order. 00210 DTM, Date/time/period A segment specifying the date/time related to the order status. 00220 PCD, Percentage details A segment used to indicate the percentage of completion related to the order status. 00230 QTY, Quantity A segment used to indicate the quantity of completion related to the order status. 00240 Segment group 5: NAD-LOC This segment group is used to specify name and address, and location information related to the current status. 00250 NAD, Name and address This segment is used to specify name and address and their related function, either by code and/or structure. 00260 LOC, Place/location identification This segment is used to specify location information. 00270 Segment group 6: LIN-PIA-IMD-MEA-GIN-RCS-FTX-SG7-SG8-SG16 A group of segments providing details of the individual order(s) lines being reported. 00280 LIN, Line item A segment used to identify a line item. 00290 PIA, Additional product id A segment providing additional identification on the product specified in the LIN segment. E.g. To give seller's item number, EAN number, technical specification number. 00300 IMD, Item description A segment for describing the product as well as product characteristic. This segment should be used for products or services that cannot be fully identified by a product code or article number. 00310 MEA, Measurements A segment enabling the physical measurements of the ordered item to be specified where this is required for full identification of the product. Any measurements must refer to the product in its unpacked form e.g. thickness of plastic film, length, weight, etc. 00320 GIN, Goods identity number A segment providing identity numbers to be applied to the items being queried e.g. serial numbers for assembled equipment. 00330 RCS, Requirements and conditions A segment to enable industry or national requirements to be specified. 00340 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 00350 Segment group 7: RFF-DTM A group of segments giving references related to the order line(s) and, where relevant, their dates. 00360 RFF, Reference A segment giving references to seller's reference number, contract numbers, etc. 00370 DTM, Date/time/period A segment specifying the date/time related to the reference. 00380 Segment group 8: STS-DTM-PCD-QTY-SG9-SG11-SG12-SG13-SG14 A group of segments providing status details and related information for a line item. 00390 STS, Status A segment giving the status of the referred order line. 00400 DTM, Date/time/period A segment specifying the date and/or time related to the line item status. 00410 PCD, Percentage details A segment used to indicate the percentage of completion related to the line item status. 00420 QTY, Quantity A segment used to indicate the quantity of completion related to the line item status. 00430 Segment group 9: NAD-RFF-LOC-SG10 A group of segments identifying the parties with associated information, relevant to the line item only. 00440 NAD, Name and address A segment identifying names and addresses of parties, in coded or clear form, and their functions relevant to the item being queried. It is recommended that where possible only the coded form of the party ID should be specified. e.g. the buyer and seller are known to each other, thus only the coded ID is required, but the consignee or delivery address may vary and would have to be clearly specified, preferably in structured format. 00450 RFF, Reference A segment identifying the reference relevant to a party by its number and where appropriate a line number within a document. 00460 LOC, Place/location identification This segment is used to specify location information related to the NAD. 00470 Segment group 10: CTA-COM A group of segments giving contact details of the specific person or department within the party identified in the NAD segment. 00480 CTA, Contact information A segment to identify a person or department, and their function, to whom communication should be directed for the party. 00490 COM, Communication contact A segment to identify a communication type and number for the contact specified in the CTA segment. 00500 Segment group 11: TDT-LOC A group of segments identifying the mode and means of transport, location and relevant dates and times for transportation, relating to the line item. 00510 TDT, Transport information A segment specifying the mode, means and identification of the transport for the line item being queried. 00520 LOC, Place/location identification A segment identifying the locations relevant to the transport specified in the TDT segment. 00530 Segment group 12: TOD-LOC A group of segments indicating the terms of delivery which are relevant to the line item. 00540 TOD, Terms of delivery or transport A segment identifying the delivery terms to be used. 00550 LOC, Place/location identification A segment indicating the location relevant to the delivery terms specified in the TOD segment. 00560 Segment group 13: EQD-HAN A group of segments providing information relating to equipment identification and ownership, handling and notification of hazardous materials, relating to the line item. 00570 EQD, Equipment details A segment to define fixed information regarding equipment to be used in conjunction with the line item being queried, and if required, to indicate responsibility for supply of the equipment e.g. a container identification. 00580 HAN, Handling instructions A segment providing information on required handling of materials and additionally, if required, identifying hazardous materials in the item being queried. 00590 Segment group 14: PAC-QTY-SG15 A group of segments identifying the packaging, physical dimensions, and marks and numbers for goods referenced in the line or sub-line item. 00600 PAC, Package A segment specifying the number of packages and the physical type of packaging for the line item e.g. pallet type. 00610 QTY, Quantity A segment specifying the maximum quantity number of packages which can be stacked safely on another and/or the number of items normally contained within the package. 00620 Segment group 15: PCI-RFF-GIN A group of segments specifying the markings and labels on individual physical units. 00630 PCI, Package identification A segment specifying markings and labels used on individual physical units (packages) described in the PAC segment. 00640 RFF, Reference A segment identifying the master label number. 00650 GIN, Goods identity number This segment is used to provide identification numbers, either as single numbers or ranges, which are marked on the packaging of the current product. 00660 Segment group 16: SCC-SG17 A group of segments specifying the delivery schedules and related locations, quantities and dates/times of a specific delivery. 00670 SCC, Scheduling conditions A segment specifying the type and status of the schedule. 00680 Segment group 17: LOC-DTM-QTY-SG18 A group of segments providing quantity details and related dates/times of a specific delivery. 00690 LOC, Place/location identification A segment indicating the location to which part of the consignment is to be delivered. 00700 DTM, Date/time/period A segment specifying the date and/or time related to the product quantities. 00710 QTY, Quantity A segment identifying the product quantities. 00720 Segment group 18: STS-DTM-PCD-QTY-NAD A group of segments providing status details or a specific delivery. 00730 STS, Status A segment giving the status of the referred delivery. 00740 DTM, Date/time/period A segment specifying the date and/or time related to the status of the specific delivery. 00750 PCD, Percentage details A segment used to indicate the percentage of completion related to the status of the specific delivery. 00760 QTY, Quantity A segment used to indicate the quantity of completion related to the status of the specific delivery. 00770 NAD, Name and address A segment identifying names and addresses of parties, in coded or clear form, and their functions related to the status reported. 00780 UNT, Message trailer A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message. 4.2 Segment index (alphabetical sequence by tag) BGM Beginning of message CNT Control total COM Communication contact CTA Contact information DOC Document/message details DTM Date/time/period EQD Equipment details FTX Free text GIN Goods identity number HAN Handling instructions IMD Item description IRQ Information required LIN Line item LOC Place/location identification MEA Measurements NAD Name and address PAC Package PCD Percentage details PCI Package identification PIA Additional product id QTY Quantity RCS Requirements and conditions RFF Reference SCC Scheduling conditions STS Status TDT Transport information TOD Terms of delivery or transport UNH Message header UNT Message trailer
4.3 Message structure 4.3.1 Segment table Pos Tag Name S R 00010 UNH Message header M 1 00020 BGM Beginning of message M 1 00030 DTM Date/time/period M 5 00040 RFF Reference C 1 00050 IRQ Information required C 1 00060 FTX Free text C 99 00070 ---- Segment group 1 ------------------ M 99---------------+ 00080 NAD Name and address M 1 | 00090 LOC Place/location identification C 999 | | 00100 ---- Segment group 2 ------------------ C 5---------------+| 00110 CTA Contact information M 1 || 00120 COM Communication contact C 5---------------++ 00130 ---- Segment group 3 ------------------ M 999--------------+ 00140 DOC Document/message details M 1 | 00150 DTM Date/time/period C 5 | 00160 CNT Control total C 9 | 00170 RFF Reference C 99 | 00180 TOD Terms of delivery or transport C 99 | | 00190 ---- Segment group 4 ------------------ C 99--------------+| 00200 STS Status M 1 || 00210 DTM Date/time/period C 5 || 00220 PCD Percentage details C 1 || 00230 QTY Quantity C 1 || || 00240 ---- Segment group 5 ------------------ C 99-------------+|| 00250 NAD Name and address M 1 ||| 00260 LOC Place/location identification C 9--------------++| | 00270 ---- Segment group 6 ------------------ C 999999----------+| 00280 LIN Line item M 1 || 00290 PIA Additional product id C 99 || 00300 IMD Item description C 99 || 00310 MEA Measurements C 5 || 00320 GIN Goods identity number C 99 || 00330 RCS Requirements and conditions C 5 || 00340 FTX Free text C 99 || || 00350 ---- Segment group 7 ------------------ C 999------------+|| 00360 RFF Reference M 1 ||| 00370 DTM Date/time/period C 1--------------+|| || 00380 ---- Segment group 8 ------------------ C 99-------------+|| 00390 STS Status M 1 ||| 00400 DTM Date/time/period C 5 ||| 00410 PCD Percentage details C 1 ||| 00420 QTY Quantity C 1 ||| ||| 00430 ---- Segment group 9 ------------------ C 99------------+||| 00440 NAD Name and address M 1 |||| 00450 RFF Reference C 5 |||| 00460 LOC Place/location identification C 9 |||| |||| 00470 ---- Segment group 10 ------------------ C 5------------+|||| 00480 CTA Contact information M 1 ||||| 00490 COM Communication contact C 5------------++||| ||| 00500 ---- Segment group 11 ------------------ C 5-------------+||| 00510 TDT Transport information M 1 |||| 00520 LOC Place/location identification C 1-------------+||| ||| 00530 ---- Segment group 12 ------------------ C 5-------------+||| 00540 TOD Terms of delivery or transport M 1 |||| 00550 LOC Place/location identification C 1-------------+||| ||| 00560 ---- Segment group 13 ------------------ C 5-------------+||| 00570 EQD Equipment details M 1 |||| 00580 HAN Handling instructions C 5-------------+||| ||| 00590 ---- Segment group 14 ------------------ C 1-------------+||| 00600 PAC Package M 1 |||| 00610 QTY Quantity C 1 |||| |||| 00620 ---- Segment group 15 ------------------ C 10-----------+|||| 00630 PCI Package identification M 1 ||||| 00640 RFF Reference C 99 ||||| 00650 GIN Goods identity number C 99-----------+++|| || 00660 ---- Segment group 16 ------------------ C 99-------------+|| 00670 SCC Scheduling conditions M 1 ||| ||| 00680 ---- Segment group 17 ------------------ C 99------------+||| 00690 LOC Place/location identification M 1 |||| 00700 DTM Date/time/period C 5 |||| 00710 QTY Quantity C 1 |||| |||| 00720 ---- Segment group 18 ------------------ C 99-----------+|||| 00730 STS Status M 1 ||||| 00740 DTM Date/time/period C 5 ||||| 00750 PCD Percentage details C 1 ||||| 00760 QTY Quantity C 1 ||||| 00770 NAD Name and address C 1------------+++++ 00780 UNT Message trailer M 1