United Nations Directories
for Electronic Data Interchange for
Administration, Commerce and Transport
UN/EDIFACT
| United Nations Directories for Electronic Data Interchange for Administration, Commerce and Transport UN/EDIFACT |
Message Type : REQDOC Version : D Release : 23A Contr. Agency: UN Revision : 4 Date : 2023-07-21 SOURCE: TBG1 Supply Chain CONTENTS Request for document message 0. INTRODUCTION 1. SCOPE 1.1 Functional definition 1.2 Field of application 1.3 Principles 2. REFERENCES 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions 4. MESSAGE DEFINITION 4.1 Segment clarification 4.2 Segment index (alphabetical sequence by tag) 4.3 Message structure 4.3.1 Segment table --------------------------------------------------------------------------- For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM General Introduction --------------------------------------------------------------------------- 0. INTRODUCTION This specification provides the definition of the Request for document message (REQDOC) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport. 1. SCOPE 1.1 Functional definition A message to enable a party request the sending, or re-sending, of data, either as a document or message, or in some other agreed form. 1.2 Field of application The Request for document message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry. 1.3 Principles The message is used to request a document to be sent, either electronically or otherwise. Its use should be limited to requesting documents, for which there is no other more specific message already provided (e.g. Request for Quotation). Parties can request documents on their own behalf, or on behalf of third parties. The message can be used to request individual documents by identity, or by specifying product and/or other related data to retrieve all relevant documents. Typical uses of the Request for Document Message are to request information from a data base (e.g. requesting a copy of a test certificate), requesting catalogue data, and requesting statements of account. 2. REFERENCES See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1. 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2. 4. MESSAGE DEFINITION 4.1 Segment clarification This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements. 00010 UNH, Message header A service segment starting and uniquely identifying a message. The message type code for the Request for document message is REQDOC. Note: Request for document messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 REQDOC 0052 D 0054 23A 0051 UN 00020 BGM, Beginning of message A segment by which the sender must uniquely identify the request for document by means of its type and number. 00030 DOC, Document/message details A segment indicating the type of document that is required, how many copies, and in what form it is required, e.g. EDI, mail, etc. 00040 DTM, Date/time/period A segment specifying general dates and, when relevant, times related to the whole message. The request preparation date must be specified using this segment. 00050 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 00060 Segment group 1: RFF-DTM A group of segments for giving references and where necessary, their dates, relating to the whole message. 00070 RFF, Reference A segment identifying the reference by its number and where appropriate a line number within the document. 00080 DTM, Date/time/period A segment specifying the date/time related to the reference. 00090 Segment group 2: NAD-LOC-SG3 A group of segments identifying the parties with associated information. 00100 NAD, Name and address A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the request for document message. Identification of the sender of the request and the recipient is mandatory for the request for document message. It is recommended that where possible only the coded form of the party ID should be specified e.g. the sender and receiver of the report are known to each other, thus only the coded ID is required, but when a new address might have to be clearly specified, e.g. where the document is to be sent to a third party, this should be done preferably in structured format. 00110 LOC, Place/location identification A segment to identify a location within the above name and address. 00120 Segment group 3: CTA-COM A group of segments giving contact details of the specific person or department within the party identified in the NAD segment. 00130 CTA, Contact information A segment to identify a person or department, and their function, to whom communications should be directed. 00140 COM, Communication contact A segment to identify a communications type and number for the contact specified in the CTA segment. 00150 Segment group 4: LIN-GEI-DTM-PIA-IMD-MEA-SG5-SG6 A group of segments providing details of what information is required to be included in the document. There must be at least one occurrence of Segment group 4 within a request for document message. 00160 LIN, Line item A segment identifying the line item of the message by the line number and optionally identifying the product or service to be included in the document/message. 00170 GEI, Processing information A segment allowing the user to specify any special processing requirements, e.g. that all related documents are also required. 00180 DTM, Date/time/period A segment identifying the date that pertain to the document, e.g. original date, required by date. 00190 PIA, Additional product id A segment providing additional identification of the product to which the document pertains. 00200 IMD, Item description A segment used to identify the product by free format or semi- structured description. Used when no appropriate code is available in the PIA segment to fully describe the product. 00210 MEA, Measurements A segment to describe the physical measurements of the required product, e.g. length, height, weight. 00220 Segment group 5: RFF-DTM A group of segments providing references, and if required applicable dates, pertaining to the above document. 00230 RFF, Reference A segment to identify applicable references to be included in the document, e.g. order number, certificate number. 00240 DTM, Date/time/period A segment to provide dates/times applicable to the above references. 00250 Segment group 6: NAD-LOC-SG7 A group of segments allowing documents to be individually addressed to either particular places, and or particular people within locations. 00260 NAD, Name and address A segment to identify other parties requiring the document. 00270 LOC, Place/location identification A segment to further qualify the above address. 00280 Segment group 7: CTA-COM A group of segments to identify individual contacts relevant to the above party. 00290 CTA, Contact information A segment to specify contact person or department. 00300 COM, Communication contact A segment to specify the communication channel and identifier for the above person / department. 00310 UNT, Message trailer A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message. 4.2 Segment index (alphabetical sequence by tag) BGM Beginning of message COM Communication contact CTA Contact information DOC Document/message details DTM Date/time/period FTX Free text GEI Processing information IMD Item description LIN Line item LOC Place/location identification MEA Measurements NAD Name and address PIA Additional product id RFF Reference UNH Message header UNT Message trailer
4.3 Message structure 4.3.1 Segment table Pos Tag Name S R 00010 UNH Message header M 1 00020 BGM Beginning of message M 1 00030 DOC Document/message details M 1 00040 DTM Date/time/period M 9 00050 FTX Free text C 20 00060 ---- Segment group 1 ------------------ C 99---------------+ 00070 RFF Reference M 1 | 00080 DTM Date/time/period C 5----------------+ 00090 ---- Segment group 2 ------------------ M 99---------------+ 00100 NAD Name and address M 1 | 00110 LOC Place/location identification C 9 | | 00120 ---- Segment group 3 ------------------ C 9---------------+| 00130 CTA Contact information M 1 || 00140 COM Communication contact C 9---------------++ 00150 ---- Segment group 4 ------------------ M 999--------------+ 00160 LIN Line item M 1 | 00170 GEI Processing information C 9 | 00180 DTM Date/time/period C 9 | 00190 PIA Additional product id C 9 | 00200 IMD Item description C 9 | 00210 MEA Measurements C 9 | | 00220 ---- Segment group 5 ------------------ C 99--------------+| 00230 RFF Reference M 1 || 00240 DTM Date/time/period C 9---------------+| | 00250 ---- Segment group 6 ------------------ C 99--------------+| 00260 NAD Name and address M 1 || 00270 LOC Place/location identification C 9 || || 00280 ---- Segment group 7 ------------------ C 9--------------+|| 00290 CTA Contact information M 1 ||| 00300 COM Communication contact C 9--------------+++ 00310 UNT Message trailer M 1