United Nations Directories
for Electronic Data Interchange for
Administration, Commerce and Transport
UN/EDIFACT
| United Nations Directories for Electronic Data Interchange for Administration, Commerce and Transport UN/EDIFACT |
Message Type : RETINS Version : D Release : 23A Contr. Agency: UN Revision : 2 Date : 2023-07-21 SOURCE: TBG1 Supply Chain CONTENTS Instruction for returns message 0. INTRODUCTION 1. SCOPE 1.1 Functional definition 1.2 Field of application 1.3 Principles 2. REFERENCES 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions 4. MESSAGE DEFINITION 4.1 Segment clarification 4.1.1 Header section 4.1.2 Detail section 4.1.3 Summary section 4.2 Segment index (alphabetical sequence by tag) 4.3 Message structure 4.3.1 Segment table --------------------------------------------------------------------------- For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM General Introduction --------------------------------------------------------------------------- 0. INTRODUCTION This specification provides the definition of the Instruction for returns message (RETINS) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport. 1. SCOPE 1.1 Functional definition A message by which a party informs another party whether and how goods shall be returned. 1.2 Field of application The Instruction for returns message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry. 1.3 Principles The sender of an instruction for returns message will normally have previously been informed by the recipient of the intention to return goods by means of the Announcement for Returns message. The instruction for returns message can be used to inform the receiving party on: - whether the goods shall be returned, repaired, destroyed, or disposed of; - which transport means and mode shall be used; - on or by which date the return shall take place; - which party is responsible for initialising transportation; - which party is responsible for the transportation costs; - any additional costs related to the return; - the carrier who shall carry out the transportation; - the address to which the returned goods should be sent; - any associated documents which will be raised in conjunction with the instruction for return, e.g. credit note. - fixed returns instructions for items which are returned on a scheduled basis, e.g. the collection of unsold newspapers will take place at a fixed time each week. The instruction for returns may also be used to specify additional information regarding the return of goods such as handling instructions or hazardous material information. The instruction for returns may be used to inform a party if the sender refuses, or does not require, return of the goods. It must in this case indicate what action the message recipient should carry out (e.g. disposal, destroy). 2. REFERENCES See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1. 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2. 4. MESSAGE DEFINITION 4.1 Segment clarification This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements. The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message: All specified dates/times should be in the format 'ccyymmdd' / 'hhmm' unless all parties involved in the transaction agree that there is a functional requirement for an alternative format. Periods should be specified as whole numbers representing the required period as indicated in the format qualifier (weeks, months, etc.). Where a choice of code or text is given only the code element should be used wherever possible. Conditional data that is not required in the message should not be included. Care must be taken that the segment qualifier in dependent segments do not conflict with the segment qualifier of the trigger segment of a group. Free text information within the message should be avoided as this inhibits automatic processing. It is only used when additional information that cannot be accommodated within the other segments is required. 4.1.1 Header section Information to be provided in the Header section: 00010 UNH, Message header A service segment starting and uniquely identifying a message. The message type code for the Instruction for returns message is RETINS. Note: Instruction for returns messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 RETINS 0052 D 0054 23A 0051 UN 00020 BGM, Beginning of message A segment by which the sender must uniquely identify the Instruction for Returns. 00030 DTM, Date/time/period A segment specifying the dates, and when relevant, the times related to the whole message, e.g. pick up date, message date. The segment must be specified at least once to specify the message date as allocated by the sender. 00040 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 00050 CUX, Currencies A segment to specify currencies and relevant details for the rate of exchange. 00060 Segment group 1: DOC-DTM A group of segments by which the sender of the message indicates to the receiver what type of document or message will accompany or follow the instruction for returns message, e.g., a credit note. 00070 DOC, Document/message details A segment by which the sender of the message indicates to the receiver what type of document or message will accompany or follow (e.g. credit note) the instruction for returns message. 00080 DTM, Date/time/period A segment specifying the date and where necessary the time related to the current document. This may be used to indicate required document receipt dates, times, or periods. 00090 Segment group 2: RFF-DTM A group of segments providing references and any associated dates related to the current message, e.g. announcement for returns number, invoice, etc. 00100 RFF, Reference A segment for providing references related to the whole instruction for returns message. 00110 DTM, Date/time/period A segment specifying the date and where necessary the time of the reference. 00120 Segment group 3: NAD-LOC-SG4-SG5 A group of segments identifying the parties involved in the instruction to return message and any associated information. 00130 NAD, Name and address A segment to identify a party name and address, either by coded identification or in clear form. It is recommended that where possible only the coded form of the party identification should be specified, e.g. the Buyer and Seller are known to each other, thus only the coded identification is required. 00140 LOC, Place/location identification A segment to allow the identification of locations related to the current party, e.g. the location of the goods for returns. 00150 Segment group 4: RFF-DTM A group of segments for specifying any references relating to the current party. 00160 RFF, Reference A segment for the inclusion of any references related to the current party. 00170 DTM, Date/time/period A segment specifying the date and where necessary the time of the reference. 00180 Segment group 5: CTA-COM A group of segments identifying the contact person or department for the current party and if required specifying the communication channel and number. 00190 CTA, Contact information A segment to identify a person or department and their function, to whom communications should be directed. 00200 COM, Communication contact A segment specifying the communication channel and number for the specified contact. 00210 Segment group 6: CDI-INP-DTM-FTX-SG7 A group of segments identifying any states, instructions, dates or additional references related to the complete instruction for return message. 00220 CDI, Physical or logical state A segment to enable return states to be specified. 00230 INP, Parties and instruction A segment to enable return instructions to be specified. 00240 DTM, Date/time/period A segment specifying the date and or time related to the return state. 00250 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 00260 Segment group 7: RFF-DTM A group of segments for specifying any references, and if required any dates, related to the and conditions. 00270 RFF, Reference A segment for the inclusion of any references related to the conditions. 00280 DTM, Date/time/period A segment specifying the date and where necessary the time of the reference. 00290 Segment group 8: TOD-LOC A group of segments indicating the terms of delivery for the whole instruction for returns. 00300 TOD, Terms of delivery or transport A segment identifying the delivery terms used, e.g. INCOTERMS, a code could be used to specify the delivery terms. 00310 LOC, Place/location identification A segment identifying locations relevant to the delivery terms. 00320 Segment group 9: TDT-LOC-DTM A group of segments identifying the mode and means of transport, location and relevant dates and times for transportation, relating to the whole instruction for returns. 00330 TDT, Transport information A segment specifying the mode, means and identification of the transport for the goods on which instructions for returns are being provided. 00340 LOC, Place/location identification A segment identifying locations relevant to the transport details. 00350 DTM, Date/time/period A segment identifying any dates associated with the transport details. 00360 Segment group 10: EQD-MEA-FTX A group of segments to specify equipment in which goods will be transported. 00370 EQD, Equipment details A segment to specify equipment, equipment size and type used in the transport. 00380 MEA, Measurements A segment to specify measurements associated with the equipment, such as size. 00390 FTX, Free text A segment to specify processable supplementary information associated with the equipment. 4.1.2 Detail section Information to be provided in the Detail section: 00400 Segment group 11: LIN-PIA-IMD-MEA-DTM-QTY-FTX-LOC-MOA-SG12-SG13- SG14-SG15-SG16-SG18-SG20-SG21 A group of segments providing details of the individual items for which instruction for returns are being provided. There must be at least one occurrence of this group within an instruction for returns. 00410 LIN, Line item A segment identifying a line item by the line item number and configuration level, and additionally, identifying the product for return. Other product identification numbers, e.g. supplier product number etc., can be specified within the following PIA segment. 00420 PIA, Additional product id A segment providing additional identification to the product specified in the LIN segment (e.g. Harmonized System number). 00430 IMD, Item description A segment for describing the current line item as well as product characteristic. This segment should be used for products that cannot be fully identified by an article number. 00440 MEA, Measurements A segment enabling the physical measurements of the current item to be specified where this is required for full identification of the product. 00450 DTM, Date/time/period A segment specifying date and or time, or period details relating to the current line item only, e.g. collection date. 00460 QTY, Quantity A segment identifying the product quantities, e.g. return quantity. 00470 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 00480 LOC, Place/location identification A segment to allow the further identification of locations related to the current line item. 00490 MOA, Monetary amount A segment specifying any monetary amounts relating to the product, e.g. credit note amount. 00500 Segment group 12: DOC-DTM A group of segments by which the sender of the message indicates to the receiver what type of document or message will accompany or follow the instruction for returns message, e.g., a credit note, for the current line item. 00510 DOC, Document/message details A segment by which the sender of the message indicates to the receiver what type of document or message will accompany or follow the return (e.g. credit note) for the current line item. 00520 DTM, Date/time/period A segment specifying the date and where necessary the time related to the document. This may be used to indicate required document receipt dates, times, or periods. 00530 Segment group 13: RFF-DTM A group of segments for specifying any references relating to the current line item only, e.g. invoice number, etc. 00540 RFF, Reference A segment for the inclusion of any references related to the current line item. 00550 DTM, Date/time/period A segment specifying the date and where necessary the time of the reference. 00560 Segment group 14: DGS-QTY-FTX A group of segments giving information about dangerous goods. 00570 DGS, Dangerous goods A segment to indicate the class of dangerous goods. 00580 QTY, Quantity A segment to specify quantity of the given dangerous goods. 00590 FTX, Free text A segment to describe dangerous goods. 00600 Segment group 15: HAN-FTX A group of segments identifying handling instructions relevant to the current line item only. 00610 HAN, Handling instructions A segment providing information on required handling and notification of hazardous materials relevant to the current line item only. 00620 FTX, Free text A segment with free text information relevant to the handling instructions, in coded or clear form, used when additional handling information is needed. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 00630 Segment group 16: PAC-SG17 A group of segments identifying packaging, marks and numbers, date and time information about packing for the product for which an instruction for returns is provided. 00640 PAC, Package A segment specifying the number and type of the packages/physical units and the physical type of packaging for the current line item. 00650 Segment group 17: PCI-DTM-GIN A group of segments specifying markings, labels, and packing numbers. 00660 PCI, Package identification A segment specifying markings and or labels used on the package described in the PAC segment. 00670 DTM, Date/time/period A segment for specifying date and or time, or period related to the package. 00680 GIN, Goods identity number A segment providing the identity numbers related to the current package. 00690 Segment group 18: CDI-INP-DTM-FTX-SG19 A group of segments identifying any states, instructions, dates or additional references related to the return of the current line item. 00700 CDI, Physical or logical state A segment to enable return states to be specified. 00710 INP, Parties and instruction A segment to enable return instructions to be specified. 00720 DTM, Date/time/period A segment specifying the date and or time related to the return state. 00730 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 00740 Segment group 19: RFF-DTM A group of segments for specifying any references, and if required any dates, related to the states for the current line item. 00750 RFF, Reference A segment for the inclusion of any references related to the conditions. 00760 DTM, Date/time/period A segment specifying the date and where necessary the time of the reference. 00770 Segment group 20: TDT-LOC-DTM A group of segments identifying the mode and means of transport, location and relevant dates and times for transportation, relating to the current line item. 00780 TDT, Transport information A segment specifying the mode, means and identification of the transport for the current line item. 00790 LOC, Place/location identification A segment identifying locations relevant to the transport, e.g. place of collection. 00800 DTM, Date/time/period A segment identifying any dates associated with the transport details. 00810 Segment group 21: EQD-MEA-FTX A group of segments to specify equipment related to the transport of the current line item. 00820 EQD, Equipment details A segment to specify equipment, equipment size and type used in the transport. 00830 MEA, Measurements A segment to specify measurements, other than dimensions, associated with the equipment, such as weight. 00840 FTX, Free text A segment to specify processable supplementary information associated with the equipment. 4.1.3 Summary section Information to be provided in the Summary section: 00850 CNT, Control total A segment by which control totals may be provided by the sender for checking by the receiver. 00860 UNT, Message trailer A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message. 4.2 Segment index (alphabetical sequence by tag) BGM Beginning of message CDI Physical or logical state CNT Control total COM Communication contact CTA Contact information CUX Currencies DGS Dangerous goods DOC Document/message details DTM Date/time/period EQD Equipment details FTX Free text GIN Goods identity number HAN Handling instructions IMD Item description INP Parties and instruction LIN Line item LOC Place/location identification MEA Measurements MOA Monetary amount NAD Name and address PAC Package PCI Package identification PIA Additional product id QTY Quantity RFF Reference TDT Transport information TOD Terms of delivery or transport UNH Message header UNT Message trailer
4.3 Message structure 4.3.1 Segment table Pos Tag Name S R HEADER SECTION 00010 UNH Message header M 1 00020 BGM Beginning of message M 1 00030 DTM Date/time/period C 9 00040 FTX Free text C 9 00050 CUX Currencies C 9 00060 ---- Segment group 1 ------------------ C 9----------------+ 00070 DOC Document/message details M 1 | 00080 DTM Date/time/period C 9----------------+ 00090 ---- Segment group 2 ------------------ C 9----------------+ 00100 RFF Reference M 1 | 00110 DTM Date/time/period C 9----------------+ 00120 ---- Segment group 3 ------------------ C 9----------------+ 00130 NAD Name and address M 1 | 00140 LOC Place/location identification C 9 | | 00150 ---- Segment group 4 ------------------ C 9---------------+| 00160 RFF Reference M 1 || 00170 DTM Date/time/period C 9---------------+| | 00180 ---- Segment group 5 ------------------ C 9---------------+| 00190 CTA Contact information M 1 || 00200 COM Communication contact C 9---------------++ 00210 ---- Segment group 6 ------------------ C 99---------------+ 00220 CDI Physical or logical state M 1 | 00230 INP Parties and instruction C 9 | 00240 DTM Date/time/period C 9 | 00250 FTX Free text C 9 | | 00260 ---- Segment group 7 ------------------ C 9---------------+| 00270 RFF Reference M 1 || 00280 DTM Date/time/period C 9---------------++ 00290 ---- Segment group 8 ------------------ C 9----------------+ 00300 TOD Terms of delivery or transport M 1 | 00310 LOC Place/location identification C 9----------------+ 00320 ---- Segment group 9 ------------------ C 9----------------+ 00330 TDT Transport information M 1 | 00340 LOC Place/location identification C 9 | 00350 DTM Date/time/period C 9----------------+ 00360 ---- Segment group 10 ------------------ C 9----------------+ 00370 EQD Equipment details M 1 | 00380 MEA Measurements C 9 | 00390 FTX Free text C 9----------------+ DETAIL SECTION 00400 ---- Segment group 11 ------------------ M 9999-------------+ 00410 LIN Line item M 1 | 00420 PIA Additional product id C 9 | 00430 IMD Item description C 9 | 00440 MEA Measurements C 9 | 00450 DTM Date/time/period C 9 | 00460 QTY Quantity C 9 | 00470 FTX Free text C 9 | 00480 LOC Place/location identification C 9 | 00490 MOA Monetary amount C 9 | | 00500 ---- Segment group 12 ------------------ C 9---------------+| 00510 DOC Document/message details M 1 || 00520 DTM Date/time/period C 9---------------+| | 00530 ---- Segment group 13 ------------------ C 9---------------+| 00540 RFF Reference M 1 || 00550 DTM Date/time/period C 9---------------+| | 00560 ---- Segment group 14 ------------------ C 9---------------+| 00570 DGS Dangerous goods M 1 || 00580 QTY Quantity C 9 || 00590 FTX Free text C 9---------------+| | 00600 ---- Segment group 15 ------------------ C 9---------------+| 00610 HAN Handling instructions M 1 || 00620 FTX Free text C 9---------------+| | 00630 ---- Segment group 16 ------------------ C 9---------------+| 00640 PAC Package M 1 || || 00650 ---- Segment group 17 ------------------ C 9--------------+|| 00660 PCI Package identification M 1 ||| 00670 DTM Date/time/period C 9 ||| 00680 GIN Goods identity number C 9--------------++| | 00690 ---- Segment group 18 ------------------ C 99--------------+| 00700 CDI Physical or logical state M 1 || 00710 INP Parties and instruction C 9 || 00720 DTM Date/time/period C 9 || 00730 FTX Free text C 9 || || 00740 ---- Segment group 19 ------------------ C 9--------------+|| 00750 RFF Reference M 1 ||| 00760 DTM Date/time/period C 9--------------++| | 00770 ---- Segment group 20 ------------------ C 9---------------+| 00780 TDT Transport information M 1 || 00790 LOC Place/location identification C 9 || 00800 DTM Date/time/period C 9---------------+| | 00810 ---- Segment group 21 ------------------ C 9---------------+| 00820 EQD Equipment details M 1 || 00830 MEA Measurements C 9 || 00840 FTX Free text C 9---------------++ SUMMARY SECTION 00850 CNT Control total C 9 00860 UNT Message trailer M 1