United Nations Directories
for Electronic Data Interchange for
Administration, Commerce and Transport
UN/EDIFACT
| United Nations Directories for Electronic Data Interchange for Administration, Commerce and Transport UN/EDIFACT |
Message Type : SLSRPT Version : D Release : 99B Contr. Agency: UN Revision : 6 Date : 1999-09-11 SOURCE: Submitted by WEEB-MD1 on behalf of PAEB CONTENTS Sales data report message 0. INTRODUCTION 1. SCOPE 1.1 Functional definition 1.2 Field of application 1.3 Principles 2. REFERENCES 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions 4. MESSAGE DEFINITION 4.1 Segment clarification 4.1.1 Header section 4.1.2 Detail section 4.2 Segment index (alphabetical sequence) 4.3 Message structure 4.3.1 Segment table ---------------------------------------------------------------------- For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM General Introduction ---------------------------------------------------------------------- 0. INTRODUCTION This specification provides the definition of the Sales data report message (SLSRPT) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport. 1. SCOPE 1.1 Functional Definition A message to enable the conveyance of product activity related to the sale of products or services, such as the activity location, date, time or period, quantity, pricing, monetary amount, market sector, involved parties and other data enabling various sales analysis processes. Such activity information allows the recipient to perform statistical and quantitative analysis in support of production, planning, marketing, replenishment, and other processes. 1.2 Field of Application The Sales data report message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry. 1.3 | Principles This message provides product activity related to the sale of products or services in two mutually exclusive methods. These two methods are represented by segment groups 5 and 10 within the detail area. - The first method is reporting activity by line item within a specific location, e.g. reporting each product sold within a specific location. This method will utilise segment group 5 and its subordinate groups. If segment group 5 is used segment group 10 shall not be used. - The second method is reporting activity by location within each line item, e.g. reporting each location and quantity sold for a particular product. This method will utilise segment group 10 and its subordinate groups. If segment group 10 is used segment group 5 shall not be used. The message may be sent from a buyer, seller, distributor, public warehouse or third party to their supplier, distributor, manufacturer, or other third party. It is assumed the recipient will perform analytical processing of the data in support of other business processes such as marketing, replenishment, or product development. This message provides the recipient with detailed information relative to a specific product such as: - Location of the activity, e.g. sale or product movement. - Specific parties involved, e.g. name of company sold to. - Date or period of the activity. - Activity price, e.g. selling price. - Activity quantity, e.g. quantity sold. - Promotion in effect. - Value of the sales. - Periodical turnover. - Additional product information, e.g. product groups or id numbers. - Identification of market segment or channel of distribution. - Summarisation of information for various locations, e.g. sales for all locations in a region. 2. REFERENCES See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1. 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2. 4. MESSAGE DEFINITION 4.1 | Segment Clarification This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements. The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message: All specified dates/times should be in the format 'ccyymmdd'/'hhmm' unless all parties involved in the transaction agree that there is a functional requirement for an alternative format. Periods should be specified as whole numbers representing the required period as indicated in the format qualifier (weeks, months, etc.). Where a choice of code or text is given only the code element should be used wherever possible. Due to the high volume of data that will be usually transmitted in the Sales Data Report message, it is highly recommended to use codes for products and locations. Conditional data that is not required in the message should not be included. Care must be taken that the segment qualifier in dependent segments do not conflict with the segment qualifier of the trigger segment of a group. 4.1.1 Header section Information to be provided in the Header section: 0010 UNH, Message header A service segment starting and uniquely identifying a message. The message type code for the Sales data report message is SLSRPT. Note: Sales data report messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 SLSRPT 0052 D 0054 99B 0051 UN 0020 BGM, Beginning of message A segment by which the sender must uniquely identify the sales data report by means of its type and number. 0030 DTM, Date/time/period A segment specifying general dates and, when relevant, times related to the whole message. The sales report preparation date and the sales period covered by the report must be specified using this segment. 0040 + MKS, Market/sales channel information To identify market and sales channel details for products and services information. 0050 Segment group 1: NAD-SG2 A group of segments identifying the parties with associated information. 0060 NAD, Name and address A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the sales data report. Identification of the sender of the report and the recipient is mandatory for the sales data report message. It is recommended that where possible only the coded form of the party ID should be specified e.g. the sender and receiver of the report are known to each other, thus only the coded ID is required, but when a new address might have to be clearly specified, this should be done preferably in structured format. 0070 Segment group 2: CTA-COM A group of segments giving contact details of the specific person or department within the party identified in the NAD segment. 0080 CTA, Contact information A segment to identify a person or department, and their function, to whom communications should be directed. 0090 COM, Communication contact A segment to identify a communications type and number for the contact specified in the CTA segment. 0100 Segment group 3: RFF-DTM A group of segments for giving references and where necessary, their dates, relating to the whole message e.g. contract number. 0110 RFF, Reference A segment identifying the reference by its number and where appropriate a line number within the document. 0120 DTM, Date/time/period A segment specifying the date/time related to the reference. 0130 Segment group 4: CUX-DTM A group of segments specifying the currencies and related dates/periods valid for the whole sales data report. The Segment Group 4 may be omitted in national applications but will be required for international exchanges. 0140 CUX, Currencies A segment identifying the currencies specified in the sales data report e.g. the currency in which the sales amounts or product prices are expressed in. A rate of exchange may be given to convert a reference currency into a target currency. 0150 DTM, Date/time/period A segment specifying the date/time/period related to the rate of exchange. 4.1.2 Detail section Information to be provided in the Detail section: 0160 | Segment group 5: LOC-DTM-FTX-SG6-SG7 A group of segments providing activity, e.g. sales, data by line item within a specific location. This segment group is mutually exclusive with segment group 10. If segment group 10 is not used, there shall be at least on occurrence of segment group 5. 0170 LOC, Place/location identification A segment to identify the activity, e.g. sales, the quantity of the activity, and other data related to the specific activity such as buying party, selling price, date sold, etc. 0180 DTM, Date/time/period A segment identifying the sub-period during which the sales being reported occurred if different than the period specified in the heading section e.g. within a biweekly sales data report as specified in the heading section, sales are reported in sub-periods of one week. 0190 + FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 0200 Segment group 6: RFF-DTM A group of segments giving references at an intermediate level relating to several lines items, e.g. an invoice, shipment, notification, etc. 0210 RFF, Reference To specify a reference. 0220 DTM, Date/time/period To specify date, and/or time, or period. 0230 | Segment group 7: LIN-PIA-IMD-DTM-PAC-RFF-DOC-ALI-MOA-GIN- SG8-PAI-SG9 A group of segments to identify the product or service and the activity, e.g. sales, which applies to the product or service. In addition other data related to the activity may be specified. 0240 LIN, Line item A segment identifying the line item by the line number and configuration level. In addition it may identify the product or service to which the activity, e.g sales is applicable. 0250 PIA, Additional product id A segment providing either additional identification to the product specified in the LIN segment or providing any substitute product identification. In the Sales Data Report the PIA segment can be used when a product specified in LIN has to be associated with a group or family of products whose identity could be specified in PIA. 0260 IMD, Item description A segment for describing the product in the line item. 0270 DTM, Date/time/period A segment specifying the date/time related to the sale of the product specified in the LIN segment. 0280 PAC, Package A segment specifying the number and type of packages. 0290 RFF, Reference A segment for referencing documents or other numbers pertinent to the line item. 0300 DOC, Document/message details A segment identifying and providing information relating to documents. 0310 ALI, Additional information A segment indicating that the line item is subject to special conditions owing to origin, customs preference, embargo regulations or commercial factors. In the Sales Data Report the ALI segment can be used to specify promotional flags, e.g. to indicate what type of promotion if any was in effect when the product specified in LIN was sold. 0320 MOA, Monetary amount A segment specifying any monetary amounts relating to the product. For the sales data report the MOA segment can be used to express the total monetary amount of the product sold in one location for one period. 0330 GIN, Goods identity number A segment to specify identity numbers related to units of the product identified in the LIN segment, e.g. serial number. 0340 + Segment group 8: PRI-CUX A group of segments providing prices and currencies per location and period. 0350 | PRI, Price details A segment to specify the price type and amount. The price used in the calculation of the total sales monetary amount will normally be the selling price. 0360 + CUX, Currencies A segment identifying the currencies and rate of exchange for each line item. 0370 PAI, Payment instructions A segment to report the means of payment for the current product (e.g. cash payment). 0380 | Segment group 9: QTY-MKS-NAD-PRI-DTM-RFF-STS A group of segments to identify the activity, e.g. sales, the quantity of the activity, and other data related to the specific activity such as buying party, selling price, date sold, status for the quantity, etc. 0390 QTY, Quantity A segment identifying the quantity and activity, e.g. quantity sold. 0400 MKS, Market/sales channel information To identify market and sales channel details for products and services information. 0410 NAD, Name and address To specify the name and address of a party related to the specific activity quantity identified in the previous QTY segment, e.g. the party the product(s) were sold to. 0420 PRI, Price details A segment specifying the price type and amount associated with the activity quantity. 0430 DTM, Date/time/period A segment identifying the date/time or period during which the activity quantity occurred if different than the date/time or period specified in either the header section or segment group 5. 0440 RFF, Reference A segment to specify reference numbers associated with the activity quantity. 0450 + STS, Status A segment giving a status for the quantity, e.g. metered, estimated or corrected. 0460 | Segment group 10: GIS-SG11 A group of segments providing activity data, e.g. sales, by location within a specific line item. This segment group is mutually exclusive with segment group 5. If segment group 5 is not used, there shall be at least one occurrence of segment group 10. 0470 X GIS, General indicator This segment is used to initiate reporting by line item. 0480 Segment group 11: LIN-PIA-IMD-PAC-MOA-SG12 A group of segments providing activity data, e.g. sales, by location within specific line item. 0490 LIN, Line item A segment identifying the line item by the line number and configuration level, and additionally identifying the product or service for which activity data is being reported. 0500 PIA, Additional product id A segment providing additional or alternate product identification, e.g. product group, identified in the LIN segment. 0510 IMD, Item description A segment used to provide the item description for the item identified in the LIN or PIA segments. 0520 PAC, Package A segment specifying the number and type of packages. 0530 MOA, Monetary amount A segment used to specify monetary amounts applicable to the line item, e.g. total sales. 0540 Segment group 12: LOC-RFF-DTM-MOA-SG13 A group of segments to identify the location of the activity, e.g. sales, the quantity of the activity, and other data related to the specific activity such as buying party, selling price, date sold, etc. 0550 LOC, Place/location identification A segment indicating in coded form the location to which the sales data being reported apply, e.g. a retail outlet, a geographic area. 0560 RFF, Reference A segment to specify reference numbers associated with the location. 0570 DTM, Date/time/period A segment identifying the date, time or period during which all the activity quantities occurred for the location if different than the date, time or period specified in the header section. 0580 MOA, Monetary amount A segment used to specify monetary amounts applicable to the location, e.g. total sales. 0590 | Segment group 13: QTY-PRI-DTM-RFF-STS A group of segments to identify the activity, e.g. sales, the quantity of the activity, and other data related to the specific activity such as, selling price, date sold, status for the quantity, etc. 0600 QTY, Quantity A segment identifying the quantity and activity, e.g. quantity sold. 0610 PRI, Price details A segment specifying the price type and amount associated with the quantity. 0620 DTM, Date/time/period A segment identifying the date, time or period during which the activity quantity occurred if different than the date, time or period specified in either the header section or segment group 5. 0630 RFF, Reference A segment to specify reference numbers associated with the activity quantity. 0640 + STS, Status A segment giving a status for the quantity, e.g. metered, estimated or corrected. 0650 UNT, Message trailer A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message. 4.2 Segment index (Alphabetical sequence by tag) ALI Additional information BGM Beginning of message COM Communication contact CTA Contact information CUX Currencies DOC Document/message details DTM Date/time/period + FTX Free text GIN Goods identity number X GIS General indicator IMD Item description LIN Line item LOC Place/location identification MKS Market/sales channel information MOA Monetary amount NAD Name and address PAC Package PAI Payment instructions PIA Additional product id PRI Price details QTY Quantity RFF Reference + STS Status UNH Message header UNT Message trailer
4.3 Message structure 4.3.1 Segment table Pos Tag Name S R HEADER SECTION 0010 UNH Message header M 1 0020 BGM Beginning of message M 1 0030 DTM Date/time/period M 5 0040 + MKS Market/sales channel information C 1 0050 ----- Segment group 1 ------------------ M 5-----------+ 0060 NAD Name and address M 1 | | 0070 ----- Segment group 2 ------------------ C 5----------+| 0080 CTA Contact information M 1 || 0090 COM Communication contact C 5----------++ 0100 ----- Segment group 3 ------------------ C 5-----------+ 0110 RFF Reference M 1 | 0120 DTM Date/time/period C 5-----------+ 0130 * ----- Segment group 4 ------------------ C 99----------+ 0140 CUX Currencies M 1 | 0150 DTM Date/time/period C 5-----------+ DETAIL SECTION 0160 ----- Segment group 5 ------------------ C 200000------+ 0170 LOC Place/location identification M 1 | 0180 DTM Date/time/period C 5 | 0190 + FTX Free text C 5 | | 0200 ----- Segment group 6 ------------------ C 99---------+| 0210 RFF Reference M 1 || 0220 DTM Date/time/period C 5----------+| | 0230 ----- Segment group 7 ------------------ C 200000-----+| 0240 LIN Line item M 1 || 0250 PIA Additional product id C 5 || 0260 IMD Item description C 5 || 0270 DTM Date/time/period C 9 || 0280 PAC Package C 5 || 0290 RFF Reference C 5 || 0300 DOC Document/message details C 5 || 0310 ALI Additional information C 5 || 0320 MOA Monetary amount C 5 || 0330 GIN Goods identity number C 9999 || || 0340 + ----- Segment group 8 ------------------ C 999-------+|| 0350 * PRI Price details M 1 ||| 0360 + CUX Currencies C 1---------+|| 0370 PAI Payment instructions C 9 || || 0380 ----- Segment group 9 ------------------ C 999-------+|| 0390 QTY Quantity M 1 ||| 0400 MKS Market/sales channel information C 1 ||| 0410 NAD Name and address C 1 ||| 0420 PRI Price details C 9 ||| 0430 DTM Date/time/period C 9 ||| 0440 RFF Reference C 9 ||| 0450 + STS Status C 9---------+++ 0460 ----- Segment group 10 ------------------ C 1-----------+ 0470 X GIS General indicator M 1 | | 0480 ----- Segment group 11 ------------------ C 999999-----+| 0490 LIN Line item M 1 || 0500 PIA Additional product id C 99 || 0510 IMD Item description C 9 || 0520 PAC Package C 9 || 0530 MOA Monetary amount C 9 || || 0540 ----- Segment group 12 ------------------ C 9999------+|| 0550 LOC Place/location identification M 1 ||| 0560 RFF Reference C 9 ||| 0570 DTM Date/time/period C 9 ||| 0580 MOA Monetary amount C 9 ||| ||| 0590 ----- Segment group 13 ------------------ C 99-------+||| 0600 QTY Quantity M 1 |||| 0610 PRI Price details C 9 |||| 0620 DTM Date/time/period C 9 |||| 0630 RFF Reference C 9 |||| 0640 + STS Status C 9--------++++ 0650 UNT Message trailer M 1