United Nations Directories
for Electronic Data Interchange for
Administration, Commerce and Transport
Message Type : IFTMIN Version : D Release : 14A Contr. Agency: UN Revision : 16 Date : 2014-04-30 SOURCE: TBG3 Transport CONTENTS Instruction message 0. INTRODUCTION 1. SCOPE 1.1 Functional definition 1.2 Field of application 1.3 Principles 2. REFERENCES 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions 3.2 Message terms and definitions 4. MESSAGE DEFINITION 4.1 Segment clarification 4.2 Segment index (alphabetical sequence by tag) 4.3 Message structure 4.3.1 Segment table --------------------------------------------------------------------------- For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM General Introduction --------------------------------------------------------------------------- 0. INTRODUCTION This specification provides the definition of the Instruction message (IFTMIN) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport. 1. SCOPE This paper provides the definition of the Instruction Message to be used in fulfilling the requirements of trading partners in the transport chain worldwide, in the interchange of cargo and transport related information using Electronic Data Interchange (EDI). This message is a single consignment based message, being aligned with other single consignment based messages such as the booking messages (IFTMBP, IFTMBF and IFTMBC), the Instruction Contract Status Message (IFTMCS) and the Arrival Notice Message (IFTMAN). The single consignment based messages can be used by all modes of transport for the forwarding and transport of goods from any origin to any destination, regardless of route or prevailing commercial practice. These messages are suitable for the arrangement of the transport of goods between all parties to the movement of the consignment (including the consignor/shipper and consignee as well as the forwarders, brokers, and carriers involved) as well as providing the information necessary to perform that transport and delivery of the goods. They should be used in the same way by each mode of transport when the requirements are common even if functionally similar information is known by different names. 1.1 Functional definition A message from the party issuing an instruction regarding forwarding/transport services for a consignment under conditions agreed, to the party arranging the forwarding and/or transport services. 1.2 Field of application The Instruction message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry. 1.3 Principles The instruction results in a transport contract for a consignment and is primarily meant for administrative purposes. It will be the message from shipper to carrier or forwarder containing the final details of the consignment for which services are provided. The instruction message is the one and only message which results in the actual contract which can either be a document or an electronic contract. If only one message will suffice in an exchange between a shipper and a carrier/forwarder the instruction message should be the one as this message is the only message that results in a contract. The receiving party is to ascertain whether the Instruction message is preceded by a Booking Firm message, to be able to interpret the function as being an administrative message only or an administrative and operational message. - A consignment may contain several goods items. - Goods items may or may not be containerized. - A goods item may be transported in one or more containers, and a single container may contain one or more goods items. - One goods item may be related to one or more customs tariff codes. - Goods items related to one customs tariff code may be carried in one or more containers. - Goods items may reflect either the contractual or operational description of the goods. - A party to the movement of the consignment may book or order transport for one or more goods items. - A party to the movement of the consignment may book or issue instructions of transport to be arranged for several goods items by means of one or several of the following messages: IFTMBP, IFTMBF, IFTMBC, IFTMIN, IFTMCS, IFTMAN. - Pre-carriage (advanced haulage) and/or on-carriage (destination haulage) of goods items or equipment within one booking or instruction may take place in different steps, each step specified with its own transport details group. - Equipment may have other types of equipment attached to it, e.g. a temperature control unit attached to a container. - Equipment and/or goods items may be attached to or transported on another load or transport device, which as such may be attached to or transported on yet another load or transport device, e.g. a container on a chassis on a rail-car. - Transport devices, which have the ability of powered movement on their own, are specified in the transport details group. Other load or transport devices are specified as equipment. - The expression of packaging for goods items can be expressed at up to three levels. The transport sub-working group (D4) has developed recommendations for a harmonised implementation of this message through its subgroup ITIGG (International Transport Implementation Guidelines Group). Users implementing the message are strongly advised to apply these recommendations, which may be obtained from the D4 secretariat. 2. REFERENCES See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1. 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2. 3.2 Message terms and definitions A number of generic transport terms are used in this specification, to be described as: * MODE OF TRANSPORT: The method of transport used for the conveyance of goods or persons, e.g. by rail, by road, by sea. * MEANS OF TRANSPORT: The vehicle used for the transport of goods or persons, e.g. aircraft, truck, vessel. * TYPE OF MEANS OF TRANSPORT: The type of vehicle used in the transport process, e.g. wide body, tank truck, passenger vessel. * EQUIPMENT: Material resources necessary to facilitate the transport and handling of cargo. Transport equipment does under the given circumstances not have the ability to move by its own propulsion (e.g. sea container, trailer, unit load device, pallet). * TYPE OF EQUIPMENT: The type of material used, e.g. 40 feet container, four way pallet, mafi trailer. 4. MESSAGE DEFINITION 4.1 Segment clarification This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements. 00010 UNH, Message header A service segment starting and uniquely identifying a message. The message type code for the Instruction message is IFTMIN. Note: Instruction messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 IFTMIN 0052 D 0054 14A 0051 UN 00020 BGM, Beginning of message A segment to indicate the beginning of a message and to transmit identifying number and type of the message. 00030 CTA, Contact information A segment to identify a person or department to whom communication should be directed. 00040 COM, Communication contact A segment to identify a communication number of a person or department to whom communication should be directed. 00050 DTM, Date/time/period A segment to indicate a date and time applying to the whole message, e.g., date and time of document issue. 00060 TSR, Transport service requirements A segment to identify the contract, conditions of carriage, services, and priority requirements for the transport. 00070 CUX, Currencies A segment to indicate default currencies and exchange rates. 00080 MOA, Monetary amount A segment to indicate a monetary value for entire consignment, e.g. insured value, invoice amount, disbursements, etc. 00090 FTX, Free text A segment to specify free form or processable supplementary information, such as status of transport, remarks to be printed on the transport documents (where required), consignment remarks, insurance instructions, etc., or any other additional information. 00100 CNT, Control total A segment to specify totals for a consignment. 00110 DOC, Document/message details A segment to indicate the number of document copies required (such as the number of ocean Bill of Lading copies needed by the customer). 00120 GDS, Nature of cargo A segment to describe the nature of cargo. 00130 Segment group 1: LOC-DTM A group of segments to specify locations and related date(s)/time(s) which apply to the entire message, e.g. place of transhipment. 00140 LOC, Place/location identification A segment to identify a location applying to the entire message. 00150 DTM, Date/time/period A segment to indicate date(s) and time(s) relating to the location. 00160 Segment group 2: TOD-LOC A group of segments to specify terms of delivery and related locations. 00170 TOD, Terms of delivery or transport A segment to specify the applicable terms of delivery. 00180 LOC, Place/location identification A segment to specify a location related to the terms of delivery. 00190 Segment group 3: RFF-DTM A group of segments containing a reference and constants which apply to the entire message. 00200 RFF, Reference A segment to express a reference which applies to the entire message such as: the document/message number that is to be updated by this very message (according to data element 1225 Message function code in segment BGM), booking reference, order number, insurance contract, etc.